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2009-03-18 City of Beverly Planning and Construction Committee Minutes March 18, 2009 A Meeting of the Planning and Construction Committee was held on Wednesday, March 18, 2009 at 7:00 P.M. at the Beverly Public Library, 32 Essex Street, Beverly, MA. Members Present: Chairman Ray Bouchard, Cheryl Sydorko, Dan Skolski and Maureen Hobin. Others Present: Peter Seamans and Cheryl Lamont. The Meeting was called to order at 7:00 P.M. by the Chairman, Mr. Ray Bouchard. Mr. Skolski made a motion to approve the minutes of January 21, 2009 as presented. Mrs. Hobin seconded. All in favor. Motion passes. Planning and Construction Minutes - January 21, 2009 Page 2. Chairman Bouchard stated that Gale Associates has been hired to review City Hall and the Beverly Public Library. The draft is being revised for City Hall and the Library report should be out this week. The City Hall preliminary report states that this will cost $1. 7 million - $2 million dollars which will include replacing windows, the roof and the building envelope which has been leaking and is causing interior and exterior damage. The projected amount of $1.7 million cost does not include any engineering costs. If the roof were to be patched it would only last for five to ten years. Mrs. Sydorko asked if some of the problem was with the painting of the brick several years ago. Chairman Bouchard stated that this paint contains lead and asbestos and that the records pertaining to this project are nonexistent. The following invoice was presented for payment: Vendor Invoice Number Amount Gale Associates 0901137 $ 3,420.00* * This represents the period of time from January 1 - January 31, 2009. Mrs. Hobin made a motion to ratify payment of this invoice as presented. Mrs. Sydorko seconded. All in favor. Motion passes. The following invoice was presented for payment: Planning and Construction Minutes - January 21, 2009 Page 3. Vendor Invoice Number Amount Gale Associates 0902183 $16,189.65* * This represents the period of time from February 1, - February 28, 2009. Mrs. Hobin made a motion to pay the invoice as presented. Mrs. Sydorko seconded. All in favor. Motion passes. The following invoice was presented for payment: Vendor Invoice Number Amount Heerey International 16 $133,800.00* *This represents the period of time from December 1, 2008 - February 28, 2009. Mrs. Hobin made a motion to ratify payment of this invoice as presented. Mrs. Sydorko seconded. All in favor. Motion passes. Chairman Bouchard reminded board members that at last months meeting that the Beverly Golf and Tennis Project's removal of contaminated soil, in an amount of no more than twenty yards so that this did not have to be reported to the DEP. He stated that after the twenty yards was removed additional testing was done and it was found that arsenic and lead were still present which required filing a report to DEP. The two containers that contain material that was excavated are still on site, covered over, and are awaiting approval to be shipped to Canada. Chairman Bouchard explained that there was Planning and Construction Minutes - January 21, 2009 Page 4. about a six-week period to get this processed because of the material going out of the country. Chairman Bouchard stated that, as part of the process, additional samples were taken and they contained high levels of arsenic and lead. John Dunn has authorized them to notify DEP and to file the paperwork. Chairman Bouchard stated that because of these results an additional proposal has been made to take twenty samples and borings and to send these out for testing. He stated that there is a scope of work in the amount of $9,400.00, which was approved by the Mayor on March 16, 2009. They have now been given authorization to proceed and the results should be coming in very shortly. They will coordinate removing the additional material. Chairman Bouchard stated that when this was submitted to the EPA, as well as to the vendor in Canada, an amount greater than twenty yards was included in anticipation that permission may be needed for an additional amount. The following invoices were presented for payment: Vendor Invoice Amount Number Alliance Environmental Group, Inc. 1825-02-1 $ 1,925.00 Alliance Environmental Group, Inc. 1825-02-2 13,210.00 Alliance Environmental Group, Inc. 1825-03-1 180.00 Mrs. Hobin made a motion to ratify payments of these invoices as presented. Mrs. Sydorko seconded. All in favor. Motion passes. Chairman Bouchard stated that more work would be done in the main building at the Beverly Golf and Tennis Club. Planning and Construction Minutes - January 21, 2009 Page 5. Chairman Bouchard stated that a contract has already been executed to do the landscaping at the Beverly Farms Library. Mrs. Hobin asked if this was from donated money. Chairman Bouchard stated that this was donated money given to the City and must go through as a City project and now will have to meet all Massachusetts General Laws and requirements. Chairman Bouchard stated that the front stairs, skylights and finding out the reason why water is entering into the basement is being done at the Beverly Library. Mrs. Sydorko made a motion to adjourn the meeting at 7:21 P.M. Mrs. Hobin seconded. All in favor. Motion passes.