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2007-03-13 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meeting of March 13,2007 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Richard W. Barger Chad Crandell Jeffrey B. Klein Douglas Richardson Kevin A. Diane Presutti, Recording Secretary Members Absent: Chad Crandell Guests Present: John Dunn, Rick Q'Bear, Tom Slavacheski, Call to Order: Mr. Lawler called the meeting to order and introduced the guests present. Minutes of February 13. 2007 Mr. Klein motioned to accept the minutes as presented, seconded by Mr. Lambert. Motion carried 4-0. . Facilities Mana2ement Contract: Mr. Dunn stated that inventory of the equipment has been done and a salvager will be called to remove all obsolete and damaged equipment. They are currently waiting for an estimate on replacement cost of the building. The position of the new building may be moved back against the fence, taking into consideration the noise and the abutters. The location will fairly stay the same, being at the end of Goodyear Street to be easily accessible from the road. Mr. Dunn also stated the possibility of contamination from the diesel tank in the ground and the possibility of removing it. He also indicated that the bids on the new maintenance building are about 3 months out. He also explained the debt service with Mr. Lambert. Historical Buildin2 Status: Mr. Dunn assured the Commission that the Asst. Planning Director, Kate Newhall, has this on her list to investigate. Mr. Klein indicated that there are life safety issues that need to be addressed now and that they should pursue this immediately. He suggested that the Commission look into estimates for the handicap ramp immediately. Mr. Lawler agreed with Mr. Klein and indicated that he would discuss the importance of the ramp repair with Mr. Bouchard. Mr. Ascolillo indicated that Mr. Daneault, ADA Officer for the city needs to be advised and indicated that some city buildings have just asp halted their ramps for repairs. Monthlv Finance Report: Mr. Lawler directed the Commission to the Finance Report distributed earlier in the meeting. He stated that there is $12,161 in pending bills leaving a balance for the year of $16,593. Golf Course Architect/Draina2e: Mr. Barger stated that the $25,000 allotted for tree work went a long way and was now completed. He also indicated that Mr. Klimowitz supervised the work and the majority has been done for this time of year. With the ground frozen, it made easy access for the heavy vehicles to drive along the course. He also stated that Phil Collins, DPW, worked closely with the tree service and Mr. Klimowitz and has also taken over the drainage repairs and improvements. Mr. Collins worked from aerials and maps of the existing drainage and improved and repaired what existed. Mr. Barger stated that the Commission should show their appreciation for the work done. He stated that Mr. Crowley would flag all irrigation heads over the summer months. Tennis Facilitv: Mr. Dunn stated that Mr. Johnson has subcontracted out the tennis facility to Bass River. He also indicated that he wasn't sure how or ifMr. Mercier would be involved with tennis for the 2007 season, but stated that Mr. Mercier has a relationship with Bass River. Mr. Lawler has asked Mr. Johnson for a copy of the contract. Mr. Dunn has indicated that Bass River wants to put money into facility and hard cover some of the courts. Mr. O'Bear, a guest, indicated the fees for tennis were high last year. He also asked if there is any problem with Bass River, can the players come to the Commission and what roll will the Commission have. Mr. Lawler assured Mr. O'Bear and the other guests that the Commission is always approachable for any matters. .Policv & Grievance None at this time. .Old Business Gale Report Implementation: Mr. Lawler indicated that he would contact Mr. Bouchard regarding urgent repair of the handicap ramp. .New Business Election of Officers: Mr. Lawler asked the Commission members for any nominations regarding new officers for the Commission. Mr. Lawler nominated Mr. Klein for Chairman, seconded by Mr. Lambert. Mr. Lawler also nominated Mr. Barger for Co-Chairman, seconded by Mr. Lambert. The Commission voted 6-0 in favor of the above nominations. Mr. Lawler motioned to adjourn, seconded by Mr. Barger. Motion carried 6-0. .....