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2006-06-13 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street Beverly, Massachusetts 01915 Meeting of June 13, 2006 Commission Members Martin J. Lawler III, Chairman Gary M. Lambert, Vice-Chairman Kevin Ascolillo Richard W. Barger Chad Crandell Jeffrey B. Klein Douglas Richardson Diane Presutti, Recording Secretary Present: Dick Barger, Jeffrey Klein, Martin Lawler, Gary Lambert Douglas Richardson, Kevin Ascolillo Absent: Chad Crandall Guests: Joe Ekstrom, Director of Operations Mr. Lawler called the meeting to order at 7 p.m. ? Minutes of May 16, 2006 Mr. Klein motioned to approve the minutes of May 16, 2006, seconded by Mr. Barger. Motion carried 4-0. ? Facilities ? Management Contract No discussion at this time. ? Historic Building Status Mr. Barger stated that Mr. Dunn, Tina Cassidy and Ray Bouchard are currently studying the process of removing the club house from the Historical District Registrer and life safety issues outlines in the Gale 1 Report. He also indicated that this is a long process but Ray Bouchard is studying the life safety issues that need immediate attention. Mr. Lawler also indicated that Mr. Ascolillo is investigating the possibility of grant money. ? Monthly Finance Report Mr. Lawler distributed an updated copy of the Finance Report reviewed it with the Commission. Please see attached copy. Mr. Lambert suggested asphalting the tennis courts rather than paying $12,000 per year to have them resurfaced. ? Golf Course Architect/USGA Visit Update Mr. Barger started by reviewing the USGA Tour results with the Commission. The USGA recommended they hire an engineer to work with the golf course architect. He was given three referrals he will contact for information regarding their firms. ? Trees & Labor Mr. Ekstrom stated that Norwell Engineering has done drainage issues which is the main concern for the course and they work well with Concom. He also indicated that they continue to clean trenches. The USGA Report also recommended smaller tines for airrating. He stated that he will do it in the fall. The weather has to be dry for the top dressing of surfaces. He also indicated that he follows all the recommendations stated in the USGA Report. Mr. Ekstrom stated that he has worked well with Phil Klimowitz on tree removal in the past. He also indicated that he will compose a list with Phil for future tree removal and pruning. Mr. Lawler stated that the tee boxes on 7,8 and 9 are affecting the greens. Also some plywood is covering some ditches and asked Mr. Ekstrom to investigate these issues. He also indicated that the maintenance shed is beyond repair and should be included in the Master Plan and relocated. He also indicated that he would like to see the cart paths extended on the plan as well. 2 Mr Ekstrom indicated that they now emply 11 full-time employees. One employee is a part-time mechanic. They are all fully trained and due to the excessive rain fall, are trying to keep up with the mowing. ? USGA Master Plan Walk-thru Mr. Ekstrom proposed walking through the print of the course and make certain indications on the plan for discussion with Brian from USGA at the next meeting. Mr. Barger will invite Brian to the July 11 meeting. He indicated that the shaded areas are the improved drainage locations. Recommendations st 1 Hole Improve drainage by creating slit trenches, finish cart path, remove tree stumps, grub out clear area, seed and maintain, consider changing green. nd 2 Hole Pave road, level tees, clear out brush, needs drainage, maybe add tee and move back brush, cart path, possibly create cart path plan for entire course. rd 3 Hole Enlarge tee, trim or remove overhanging trees, finish or redo cart path. th 4 Hole Tree work, prune roots, enlarge pipe size for drainage. th 5 Hole They indicated that this drainage needs immediate attention, the tee area has water breading out of the hillside and the water goes right into the approach. th 6 Hole Remove Willows, tree roots, there is a drainage blockage, possibly dig up cart path to fix blockage. th 7 Hole Get Brian’s advice on cart path improvements. 3 8th Hole Review tree removal or trimming, Suggest moving foot bridge for cart path convenience, eliminate soggy area. th 9 Hole Remove debris on tree line, the trees on the backside of the green screen parking lot, just trim them and trim hedges. th 10 Hole Do away with loop and restore tee to original shape, review cart path. thth 11 & 12 Hole Clean out drain in pond, add tee, remove and clean up tree area, renovate bunkers. thth 12 & 13 Hole Clean up piles, white grubs, move shed, do tree line work. th 14 Hole Remove piles of debris, replace old asphalt, a real eyesore. th 15 Hole Erecting a net for about $27,000 to eliminate property owner complaints. th 16 Hole Pave the cart path, tree work, swamp problem. thth 17 & 18 Hole Drainage, trees, cart paths. ? Policy & Grievance No discussion at this time. ? Old Business ? Gale Report No discussion at this time. 4 ? Tennis Update Mr. Lawler stated that Mr. Mercier has the courts up and running and are in excellent shape. He also indicated that O’Connell Plumbing is working on the handicap bathrooms. He will approach Johnson Golf Management regarding a new roller for the courts. Mr. Ekstrom indicated that Johnson Golf Management has an agreement with Mr. Mercier regarding the upkeep and supplies for the tennis court area. He will review the specifics with Mr. Johnson and provide them to the Commission. ? New Business Mr. Lawler suggested creating a putting green in the old pool area. He also indicated putting this suggestion on the Master Plan but wants to move quickly on this. Mr. Ekstrom suggested that the Commission get an estimate but indicated that Johnson Golf Management can do it at cost. Mr. Ascolillo stated that he spoke to Art Daneault regarding handicap parking spaces. Mr. Daneault indicated that they were not properly marked or painted and asked that the Commission follow through with this. Mr. Daneault will also investigate grant money for handicap accessibility improvements. Mr. Ascolillo and Mr. Richardson arrived late. Mr. Barger motioned to adjourn at 8:55 p.m., seconded by Mr. Klein. Motion carried 6-0. 5