Loading...
2000-03-06Regular Meeting of Beverly City Council Mar. 60 2000 Roll Call: All Councilors were present. Pledge of Allegiance to the Flag: ledby Councilor Guanci Appointments: Acceptance of Minutes of Previous Meeting: Meeting of February 7, 2000 as amended Communications from His Honor the Mayor: March 6, 2000 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: The attached Capital Expenditure Plan builds on those from previous years and contains many projects currently thought to be desirable for improvement of the quality of life in Beverly or projects which will insure the uninterrupted availability of essential services to our City. It is important to note that projects contained herein will be brought forward individually for specific approval and appropriation. Your general review and acceptance of this plan would authorize no projects and commit no funds. As you know, the Capital Expenditure Plan is ambitious. You will see the impact of a new school project each year and the impact of drainage improvements, dump capping and public safety facilities, etc. We believe that the City will fortunately be able to afford this plan based on extensive new industrial growth in the pipeline including Cummings with the partial TIF expiration on July 1, 2001, developntent near the airport, (Aero Manufacturing, Eaton, etc.), but full pursuit of the plan will impact our options elsewhere. Please pay particular attention to the bottom line on page 31 enti~ed Debt Service Required which shows an increase of over $3,000,000 between year 2001 and year 2003 in the annual payment for debt service. It is important that the Council and the community realize that tradenffs are likely between operating expenses and capital projects. This perspective will be especially helpful for you to have in the Spring when operating budgets are created. I suggest that the Council schedule an entire evening for review of this plan after you have had an opportunity to first review its contents. Very truly yours, William F. ScanIon, Jr., Mayor CASH & DEBT SERVICE REQUIREMENTS AND FUNDING SOURCES Pages 23-32 II. SUMMARY AND HIGHLIGHTS - The Capital Expenditure Plan includes a strong emphasis on the means to make Beverly clean and safe while markedly improving our in~'astructore and our quality of life. Major attention continues to be placed on making our school facilities second to none within the Commonwealth with a school under renovation and enlargement each year until the process is complete. By the time this process is complete we will have invested in excess of $100,000,000 in our school facilities. A dedicated and determined program exists to solve storm water drainage problems throughout the entire City. Equipment to insure the best in fire response and that needed to keep our City clean year round as well as clear in the event of snowstorms is a high priority as is a focus on improved water service to thousands of Beverly residents. Actions to provide sufficient active recreational spaca for all Beverly residents are planned, as is the acquisition of additional passive (open) space. Also included is a plan to improve many sweets and sidewalks and a new interchange at Route 128. The plan is extensive and expensive but contains no liills. As the cover le~aer points out the ~mds needed for debt service grow significantly because of decisions already taken and others soon to be taken. It is only because of remarkable new growth in our near term that the plan is viable. Nonetheless the Capital Plan has relevance to the capacity to grow expenditures in other budget sections. III. Year In Review Progress against the Capital Expenditure Plan was significant in the past year. highlights follow: Some of the The long-standing problem of the dump cupping was solved. Today the demands of the State Department of Environmental Protection have been met at a cost of over $5 million. This 30-acre site which the State had demanded be capped some fourteen years ago in 1986 is finally complete. We can now begin to examine ways in which we may utilize this site for the benefit of the community. The Airport Connector Road, known as Sam Fonzo Drive, was completed. One new industrial building along this roadway is nearly finished. Another is in the planning process and the land necessary for construction has been acquired. Utilities have been put in place. The Airport is fully on City sewer eliminating a serious septic system issue. Various parcels of land near the Airport are or soon will be available for sale or long-term lease leading to increased City revenues. Many homes near the Airport now have access to sanitary sewer service and have much improved water service. Construction to solve age-old drainage problems is in progress. The City Council appropriated $9,000,000 for those improvements. The Chase Street project is proceeding well and will be completed this calendar year. The Lawrence Brook Project is significantly designed and construction will begin in the Spring of 2000 on a major portion of the project. Much work has been done on the Chubbs Brook design and the Environmental Impact Report has been started. Design of a joint public safety facility is underway. The Ayers School has been very successfully renovated. The Hannah School is under renovation now. Henderson Road Area Investigation - During the period of this plan, we intend to do everything possible to make Beverly clean, beautiful and. safe. This intention translates into increased investment in Fire and Public Services Department eqmpment. The Fire Department requires a 1250-gallon per minute pumper at a cost of $280,000. The budget includes a sidewalk sweeper at $75,000 which will be used in conjunction with the regular street sweeper eneh Tuesday and Thursday morning between 2:00 a.m. and 5:00 a.m. in the downtown. With this equipment we will be able to ensure that our downtown streets and sidewalks are clear and clean, a condition absolutely essential to reach Beverly's potential as the Garden City. Naturally the equipment will also be used throughout the rest of the City. Also included are three four-wheel drive trucks with plows and a truck-sized snow blower attachment which will permit snow to be picked up and moved as necessary. Other year one items include a van and chipper truck, a replacement ~'ent-end loader and a dedicated water/sewer backhoe and ten-wheel dump truck. During the period of the plan, a replacement street sweeper is budgeted, as is another fire engine, a vacuum and flusher truck plus a bucket loader and a backhoe. Drainage - Unlike most projects in this plan, fitads in the amount of $9,000,000 were previously appropriated for drainage. The first major project (Chase Street) is significantly underway and will be completed this year. Lawrence Brook will see significant constxuction activity during calendar 2000. Chubbs Brook is still undergoing design and does require an Environmental Impact Report. Progress in this arena has been good. Other DrainaRe Problems - These include Ward 5 along Brimbal Avenue, Ward 5 in the Willow Pond urea, issues near the Dane StreeqLothrop Street intersection and other locations. Funds for studies of these issues have been increased to allow the City to make good on its promise to solve all possible storm water drainage issues which adversely impact residents by flooding cellars, etc. Estimated funds needed to correct these issues are also included. VI. Dump Risk Assessment - See also discussion of Dump Cap above. With the completion of the damp capping, consideration will be given to a Risk Assessment. The timing needs additional discussion but early estimates for a thorough review involve a four-month period of analysis at a enst of $100,000. The Risk Assessment will help predict when the dump surface can safely be used fur active recreation. The dump cap has been seeded and greenery should appear in the Spring. The Risk Assessment has been budgeted for FY 2001. VII. Hannah and Cove Schools - The Hannah School is in progress while the Cove School contract has been let. The cost numbers used herein are from the actual enntracts awarded. The Hannah School is expected to be completed in the summer of 2000. Students will return to Hannah from their one-year stint at McKay in September 2000. Cove students will move to McKay for the 2000-2001 school year while it undergoes renovation and expansion. ~1111 decrease traffic delays, provide convenience to many Beverly residents, and improve the value of nearby land currently zoned industrially thus ultimately improving the City's cash flow. No additional development will be created by the project beyond what is already allowed under current zoning but properties will be more valuable. While the bulk of the cost will be borne by the State, we believe that significant private contributions (well in excess of $1,000,000) will be available. These should improve the likelihood of State funding in the near to medium term. As currently envisaged this project contains no City funds. There is hope that Norwood Pond can be dredged using a combination of public end private funds. The project is not yet sufficiently developed to provide useful cost information and none is included but a significant offer of private funds has been intimated. Public Safety Design and BuiM - In 1999 the City Council approved some $600,000 for the design of a joint public safety facility on land at Cummings Center on which the City holds a purchase option. At this time the design is progressing. The assumption contained in this plan is that slightly less than 50,000 square feet will be required to satisfy the needs of both the police and fire departments. The architect tells us that 12-15% constructiun cost savings can be assumed for a joint facility vs. two stand-alone facilities (in addition to land cost savings). We are at this time carrying an estimate of $10,500,000 to be expended from this time forward to complete this project including an estimated $8 million in construction costs. More detailed information will follow soon. We anticipate consummation of the option on the land late this Spring followed by construction later this year. We would hope to complete and occupy the facility by the summer of 2002. VentIon - There is considerable consensus that the City should acquire this 3.7-acre waterfront site so as to be able to exert some control over its development. Morton Thiokol, parent of Ventron, has confirmed in writing its willingness to sell the property for $925,000. The Capital Expenditure Plan assumes two years of ownership on an interest only basis prior to the site becoming a productive asset. Morton is looking for acquisition to occur by end calendar 2000. We will naturally need to be very certain that the site is totally environmentally acceptable prior to acquisition. Morton Thiokol, now part of Rohm and Haas is preparing information confirming that all environmental issues have been solved and is further preparing a draft letter oflntent regarding the purchase. Hurd Stadium Stands - The stands at Hurd Stadium are aluminum benches on steel frames which are badly rusted and in need of sandblasting, reinforcing, welding and painting. It is planned that the side of the field in worse condition will be improved this year with the other side to follow two years later. This is primarily a safety driven project. The first side needs to proceed in the Spring of the year 2000. Small Road - Ward The road has been designed. The desirability of the project has been reviewed with the Ward 2 Civic Association. It has met with the Association's majority approval. Currently access and egress to this area are very limited. The road would allow better access to the Goat Hill area by cars coming across the bridge ~'um Salem and reduce driving through the neighborhood. Additionally the road would allow easier egress from the area to Rantoul or Cabot Streets again reducing driving through the neighborhood. The project requires the acquisition of land. Discussions in this regard are in progress. The first of these will be located on Moraine Farm, courtesy of the Batchelders. That field will require construction funds as well as an expenditure to create parking. Significantly, three others can be located on the Vitale site, an 18.4 acre parcel located in North Beverly at Route 97 and Henderson Road. These three fields would be a major stop toward meeting the needs of the Recreation Commission. The City has spent considerable sums evaluating this site from an environmental viewpoint. (See Henderson Rood Area Investigation) Our consultants have concluded that use of the site for active recreation is an excellent choice. Quoting from their summary: _~Ransom is already able to and does offer its firm opinion that given the results of our investigations performed that future development of the site for recreational use is not only appropriate, but can move forward at this time and will not be impacted by environmental conditions or by implementation of the final response actions that will be completed to achieve regulatory closure. ' The Conservation Commission will be requested to shif~ the Vitale site to active recreation on a permanent basis. The City will offer land larger in size than the Vitale site not currently under conservation control to be added to conservation. A portion of the Vitale site may become a skating facility with appropriate parking. The surface drainage from the skating facility could be directed to the Bass River (as opposed to Wenham Lake) if that is determined to be desirable. Because the City will be running a deep sanitary sewer line up Cabot Street (Route 97) to Henderson Rood, storm drainage diversion would have minor cost impact. (See North Beverly Phase II Water and Sewer) Another field can be created by the reactivation and enlargement of the field behind the Briscoe Middle School when the school is renovated and the bus storage activity is moved. Two other fields may be possible near the North Beverly Elementary School for local neighborhood use. Currently children living in that area have no playing fields. Another alternative is the recently capped dumpsite although it may be bener suited to becoming a small golf course for reasons of topography and cost. B. Passive - C. In accordance with the wishes of the Open Space Committee we will attempt to acquire the Hill/Santin properties and the Green's Hill property. Our success will dopend on whether we can reach agreement with prospective sellers--all parties will need to be reasonable--and further depend on our ability to secure a self-help grant. Our State Ropresentative, Michael Cahill, is optimistic that we will be able to succeed in obtaining a Self-help matching grant from the State of Massachusetts. That grant will be essential to our achieving our gool. As discussed later in this plan, if acquisition of Green's Hill is effected, the City will build a road from Bridge Street to the Ayers School. Grover Street - The first section of Grover Street to be improved from Middlebury Lane to Old Planter's Road is response time, improve fire safety and reduce traffic tie-ups and delays. The road would be located on the Green's Hill land which we hope to acquire, Park Street Roofs The Departmont of Public Services buildings at Park Street have roofs which leak badly and suffer from structural weaknesses. Some minor work is being performed at this time. $200,000 has been set aside for these improvements to bring these facilities into reasonable condition. Annul Unforeseen - Because of the presence of large numbers of expensive projects, the allowance for unforeseen has been reduced to zero. If required, an unforeseen project will have to substitute for an identified project. XI. Brimbal Avenue - The section of Brimbal Avenue between Essex Street and Otis Road near Route 128 was net completed last year and will be dane in the spring of the year 2000. The project includes rood surfacing, sidewalks and drainage improvements. ltilh School Boilers - Agreement has been reached with Beverly Hospital to investigate a heating connection by trench fi'om the Hospital Power Plant to Beverly High School to allow the school to be heated by the hospital boilers. The project looks to be very interesting. It may even be possible to heat the Briscoe Middle School in the same manner. Other projects have kept this project fi'om full analysis but a thorough feasibility study will be conducted this year (year 2000). This project would provide for an interesting benefit for the City fi'om the hospital at little cost to either party and with significant savings. To ensure that this project gets thorough consideration at an early date an outside consultant will be selected to study the cost feasibility and benefits. An initial estimate of the cost to make the necessary connection between the hospital boiler room and the High School is included. XII. Design Renovation to Secondary Schools - The Secondary School Facilities Committee has begun deliberations on our three secondary schools. A decision has been made to keep the three existing sites and make major physical improvements based on programmatic changes to each of these. The decision has also been made to improve Briscoe first. Now the School Committee must make additional decisions as to which grades will be located in which schools. Prior to architects being engaged to design the renovations or a new facility, a decision will be necessary as to Briscoe's future role. Will it be a Grade 5 and 6 middle school or a Grade 6, 7, 8 middle school or something else? These questions are before the School Committee and should be answered this year (year 2000). Briscoo School - Briscoe School was in the worst physical condition of any of the buildings which we expect to continue to be a school fur a long period. As a result, it has been chosen to be the first secondary school site to be improved. Expenditures of $8,000,000 are shown in each of FY 2004 and 2005 following the completion of Cove in 2001, North Beverly in 2002 end Centervilte and 2003. Secondary Schools Renovation - Briscoe is expected to take two years to complete end a $16,000,000 expenditure is consistent with current expectations but more definite estimates will be developed from the Secondary School Design Process. XIII. Bus Garaging Location and Maintenance Facility In 1999 the bus garage at Briscoe School was torn down because it was falling down. Currently bus maintenance is done at the Airport under difficult conditions. Long-term bus parking end maintenance at the rear of the large 45-acre Hannah School site with direct access to end from Brimbal Avenue at Rte. 128 is an interesting concept. It would allow ready access to Route 128 for easy movement of busses but might need to be linked to the interchenge project. This subject will require additional work. Currently bus drivers have no easy way to access rest rooms and no lobby area in which to await plenned trips during the day. The Hannah location, if feasible, is at least 2-3 years away. Cemeteries To add to our inventory of cemetery space the Batchelders have offered two parcels of land to the City at defined prices and other parcels have been identified as of interest. If purchased, these additional cemetery parcels would be self-supporting. In the year 2000 analysis will be completed and action recommended. XIV. North Beverly School - Part of the Elementary Facilities Plen, this school was originally estimated at slightly over $6,000,000. When the project is done in 2001 it is currently anticipated that the cost will be to be over $9,000,000 although as discttssed below some expansion has occurred.. The State reimbursement rates per square foot generally rise each year. Beverly is currently reimbursed at 64% up to a defined ceiling. North Beverly will be the fifth of the Elementary Schools in the Elementary Schools Facilities Plan to be redone. Project includes complete renovation of the existing school building with a substential addition. Construction to begin July 1, 2001 for completion in twelve months. Larger schools will have larger cleaning and maintenance costs to be offset with the efficiencies created with fewer end larger schools as Edwards end McKay cease to be used as schools. The School Superintendent has requested that this school be enlarged beyond the plans submitted to the State by two classrooms to meet special education needs. He has made a similar request regarding the Centerville School. Cost estimates have been adjusted to allow for this additional physical expansion. Centerville School - Part of the Elementary Facilities Plen, this school was originally estimated at $5,739,000. When the project is done in 2002 it is currently enticipated the cost will be $8,540,000 although some expansion has been included. The State reimbursement rates per square foot generally rise each year. Beverly is currently reimbursed at (>4% up to a defined ceiling. Sixth and final school of the Elementary Schools in the Elementary Schools Facilities Plen to be built. Project includes complete renovation of the existing school building with a substantial addition. Construction to begin July 1, 2002 for completion in twelve months. Larger school will have larger cleaning maintenence costs to be offset with the efficiencies created with fewer and larger schools as Cummings has offered the "Y" a matching grant of up to $1,000,000 toward the construction of a new facility. The likely location of this facility is McPherson Drive. The existing McPherson Youth Center may be torn down and a larger building located at that site. City participation, if any, is as yet undefined. The entire site is very restrictive because of its small size. Waterfront - Recently the State of Massachusetts paid for a study of the best use of the City owned property on the waterfront. One of the clear recommendations was that the three existing city buildings be removed from the area or destroyed. Discussion has gone on for many years regarding the waterfront. The one consistent moneymaker on the waterfront is slip rental. Penpie will come from many miles (25 or more) to lease slips in Beverly. Therefore, we must explore carefully and thoughtfully the possibility of adding to the number of slips. With increased revenue can come improvements in our waterfront. No funds are included in the C.E.P. at this time but active analysis of waterfront improvements is underway. Fire House Design - The 128 overpass/interchange project should lead to the City obtaining from the State a parcel of land close to Rotae 128 and bordered by the Northbound Sohier Road/Brimbal Avenue exit. On this site we intend to build a firehouse to replace the North Beverly station. It would have rapid access to Centerville along 128 while being close to North Beverly. It would also have rapid access to the Cove along Brimbal Avenue. The time frame has been advanced to the summer of 2002 to correspond with the joint facility on Elliott Street. One Time lmOrovements to SWeets and Sidewalks For the current year the State has cut back on Chapter 90 aid. Beverly contains some 120 miles of roads. To keep the momentum of improved streets and sidewalks going, we have developed a one- time project calling for $500,000 to be invested in sidewalks and $1,000,000 in roads. For these sums we would redo nearly two miles of sidewalk and overlay at least 6 miles of roadway which would allow the improvements of the worst 5% of our total road network. This project would allow for road and sidewalk improvements in each ward of the City. It is not currently clear that we can afford to take on this project. Preparation of the 2001 operating budget and end year results for the year 2000 will both be relevant to this decision. The project will be defined and ready ifa decision to proceed is made. Beverly Farms Liban' - Volunteers have successfully solicited some $700,000 toward a goal of $1,500,000 which would be matched by $1,500,000 of City funds. The $3,000,000 project is expected to begin in FY 2002 and he completed by the following year. Complete renovation and improvement of this facility is planned. XV. Wa~rand Sewer- Beverly has been blessed with a very high quality and abundant supply of water. The delivery system of water to Beverly residents has largely been dealt with on a breakdown basis only. As a result, our systems are in need of major improvements. The planned improvements are broken down into three categories as shown below. The total water and sewer capital budget for the five- year period is over $21 million of which $4 million will be administered by SESD. XVI. with replacement of some 10,600 residential meters across the City (water meters one-inch in diameter or less). It is expected to pay for itself by accounting for considerable water not now billed because of broken or faulty or tampered meters. Following a reasonable period of time after installation of the primary meters, the City will permit installation of so called second meters for lawn and garden use. Rules regarding second meters will be promulgated in advance of their installation being allowed. In parallel with the residential water meter installation we will begin installation of all new meters in businesses throughout the City (meters greater than one inch in diameter). Business services generally utilize larger diameter pipes because of the larger volumes of water needed and the meters are correspondingly larger. 2. Service Replacements - It is anticipated that some 4,000 homes have water services containing galvanized steel pipe which clog over time reducing flow and pressure dramatically. In such cases the galvanized pipe usually runs fi'um the meter to the sidewalk - under homenwaer property - and fi'om the sidewalk to the water main in the street - under city property. When the installer enters a home to replace the present meter with a new, City owned meter, a check will be made of the type of pipe serving the home and the flow characteristics will be tested by running the water wide open for one minute. The City will offer a program to replace the entire run of galvanized pipe from the cellar wall to the main on the following shared basis: At the discretion of the homeowner, the section under City property (expected to cost some $2,000 on average) will be paid for by the City. The section under homeowner property will be paid for by the homenwner. The City will do the entire job and charge the homenwner a standard $1,000 charge if the cellar wall is within 20 feet of the back of sidewalk or an additional $50 per foot of distance if the cellar wall is further than 20 feet ~'om the back of sidewalk. This work will not be performed simultaneously with the new meter installation because it will take much longer. Replacamont will be done with copper pipe and should guarantee a lengthy period of good service. A program will be established to allow homeowners two years to pay off their obligation. The budget has been constructed assuming 250 services will be improved this year followed by 500 each of the following four years. It will be the homenwner's decision as to whether to enter this program. 3. Main Lines and Valves - Beverly has 162 miles of water mains beneath the surface of the ground which bring water to the vicinity of all the homes and businesses throughout the City. Many of these mains are more than 50 years old and some are as much as 100 years old. No regular replacements or cleaning and lining programs have ever existed. Recently we had to replace the line in North Beverly from Conant Street to Trask Street along Route 97. Currently we must replace the line under Elliott Street between the Danvers line and McKay Street. With recent school projects, McKeown, Ayers and Cove we have in each ease encountered problems in providing an adequate water supply end had to make significant modifications. It is expected that over the next ten years we must replace some 25% of the mains in the City (approximately 40 miles). This U'anslates into 4 miles of water main per year and must include valving to be able to isolate the affected area as well as hydrants to insure adequate fire response. To this end we have budgeted $1,500,000 each year for water main improvements. project will be carried financially at SESD and its cost will be reflected in our assessments. The construction cost is estimated at $4,000,000. North Beverly - Phase II - Phase II of the water and sewer improvements to North Beverly will see the sanitary sewer line extended along Cabot from Trask to Henderson and see the water service in the same area improved by installation of a larger line. This project will benefit from a significant grant obtained with the help of Congressman Tierney. The design includes, if a decision to do so is made, a storm water runoff line to be included in the same trench containing the sanitary sewer line and running ~'om Henderson Road along Cabot Street to Trask Street to capture runoff from the roof and the parking lot of a skating facility, an 8-10 acre site. Because the tronch would be open anyway, the cost of installing this line is expected to be modest. While traps and filters would be employed in the skating facility parking lot, thus giving comfort that the storm drainage was not harmful, the drain line to the Bass River versus Wenhem Lake would give additional comfort and onsure absolutely no threat to our water supply. Informal feedback from the Beverly Salem Water Supply Board is highly positive. NOTE: The reader may be confused by having heard statements which related to draining some 50 acres near the airport toward the Bass River at a significant cost. In the instant case the drainage would be limited to that of the skating facility. Cross Lane/Bovles Street - Engineering to design sanitary sewer services for Cross Lane and Boyles Street is in progress. Construction should be complete by the end of calendar 2001. REFERRED TO FINANCE AND PROPERTY #76 March 6, 2000 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your review and recommendation, the following to serve as members of the Commission on Disabilities: Mr. Norman Ganley 10 Stone Street Term to be effective until November 1, 2002 Mr. Robert Nelson 5 Hopkins Avonue Term to be effective until November 1, 2002 Very truly youn, William F. ScanIon, Jr., Mayor REFERRED TO PUBLIC SERVICE AND AID Communications from other City Officers and Boards Enclosed herewith please find the proposed Harbor Regulations for the 2000 boating season. I have reviewed them and discussed them with the Harbormaster. I ask you approve them per city of Beverly Revised Ordinances Sex. 2-274. Sincerely Yours, Marshall J. Handly, City Solicitor Referred to Leqal Affairs and Accounts Communications, Applications and Petitions #78 Communication relative to problem at 7 Lakeshore Drive regarding problems left after water break Referred to Public Service and Aid ://:79 Application Class II MVDL George's Citgo Referred to Leaal Affairs and Accounts #80 Request trom Joint Public Safety Facility Advisory Committee to speak at meeting Receive and Place on File #81 Communication from Mass Dept of Revenue Div. Of Local Services Senior Citizen Property Tax Work-off Abatement Refer to Finance and Property #82 Comm from Mass Dept of Revenue Div of LocaJ Services Summary of 1999 Municipal Finance Law Changes Referred to Finance and Property #83 Comm from Charles Sherrill re Order $43 Proposed proviso to be incorporated in the definition of "family" Receive and Place on File Referred to Public Service and Aid #86 Comm from State Human Resources Division re Eugene H. Rooney, Jr. Public Service Award Receive and Place on File #87 North Shore Regional Vocational School District Annual Report-Short Form Referred to Finance and Property #88 North Shore Regional Vocational School District Annual Report Referred to Finance and Property #89 Late File Communication from Planning Department relative to Beverly Shuttle Bus Service Contract Referred to Leaal Affairs and Accounts #90 Claim-Michael Maguire Receive and Place on File Refer to City Solicitor Reports from Committees: #26 The Committee on Legal Affairs and Accounts to whom was referred the matter of Roadway and Utility Easements Winthrops Grant have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption ORDERED: That the City Council accept the attached roadway and utility easements for the Winthrop's Grant subdivision on the city's behalf. Order read once and Adopted 9-0 Vote Order Read once and Adopted 9-0 VOTE ://:64 The Committee on Legal Affairs and Accounts to whom was referred the matter of Retirement Board request to accept MGL have considered said matter and beg Jeave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Accept Section 51 of Chapter 127 of the Acts of 1999 which adds to General Laws c 32 103 (I), and allows the City council approval of an additional cost of living adjustment in excess of the 1.3 percentage increase allowed. In future years the retirement board may elect to grant a cost of living increase to its retirees at a maximum of 3% without the City Councirs approval, however the council must receive a 30 day notice in advance of a publicly posted meeting by the retirement board. Order Read once and Adopted 9-0 VOTE #67 The Committee on Legal Affairs and Accounts to whom was referred the matter of Application for Class III Motor Vehicle License J & P Used Auto Parts have considered said matter and beg leave to report as follows, to wit: Recommend the License Be Granted Order read once and adopted 9-0 Vote #68 The Committee on Legal Affairs and Accounts to whom was referred the matter of Application Lima License Logan Express, Inc. have considered said matter and beg leave to report as follows, to wit: Recommend the License Be Granted Order read once and adopted 9-0 Vote #73 The Committee on Legal Affairs and Accounts to whom was referred the matter of retaining consultant for engineering services for development of Dallas Property off Essex St. have considered said matter and beg leave to report as follows, to wit: Refer to Planning Department Order read once and adopted 9-0 Vote Regular Meeting of Beverly City Council Mar. 6, 2000 Roll Call: All Councilors were present. Pledge of Allegiance to the Flag: ledby Councilor Guanci Appointments: Acceptance of Minutes of Previous Meeting: Meeting of February 7, 2000 as amended Communications from His Honor the Mayor: #75 March 6, 2000 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: The attached Capital Expenditure Plan builds on those from previous years and contains many projects currently thought to be desirable for improvement of the quality of life in Beverly or projects which will insure the uninterrupted availability of essential services to our City. It is important to note that projects contained herein will be brought forward individually for specific approval and appropriation. Your general review and acceptance of this plan would authorize no projects and commit no funds. As you know, the Capital Expenditure Plan is ambitious. You will see the impact of a new school project each year and the impact of drainage improvements, dump capping and public safety facilities, etc. We believe that the City will fortunately be able to afford this plan based on extensive new industrial growth in the pipeline including Cummings with the partial TIF expiration on July 1, 2001, development near the airport, (Aero Manufacturing, Eaton, etc.), but full pursuit of the plan will impact our options elsewhere. Please pay particular attention to the bottom line on page 31 entitled Debt Service Required which shows an increase of over $3,000,000 between year 2001 and year 2003 in the annual payment for debt service. It is important that the Council and the community realize that tradeoffs are likely between operating expenses end capital projects. This perspective will be especially helpful for you to have in the Spring when operating budgets are created. I suggest that the Council schedule an entire evening for review of this plan after you have had an opportunity to first review its contents. Very truly yours, William F. ScanIon, Jr., Mayor 1. TABLE OF CONTENTS SUIV~IARY AND HIGHLIGHTS THE YEAR IN REVIEW PROJECT EXPENDITURES BY FISCAL YEAR General Fund Water and Sewer Funds CAPITAL PROJECTS DESCRIPTIONS Page 1 Page 2 Pages3--4 Page 5 Pages 6-22 43 CASH & DEBT SERVICE REQUIREMENTS AND FUNDING SOURCES Pages 23-32 II, SUMMARY AND HIGHLIGHTS - The Capital Expenditure Plan includes a strong emphasis on the means to make Beverly clean and safe while markedly improving our infrastructure and our quality of life. Major attention continues to be placed on making our school facilities second to none within the Commonwealth with a school under ranovation and enlargement each year until the process is complete. By the time this process is complete we will have invested in excess of $100,000,000 in our sehonl facilities. A dedicated and determined program exists to solve storm water drainage problems throughout the entire City. Equipment to insure the best in fire response and that needed to keep our City clean year roand as well as clear in the event of snowstorms is a high priority as is a focus on improved water service to thousands of Beverly residents. Actions to provide sufficient active recreational space for all Beverly residents are planned, as is the acquisition of additional passive (open) space. Also included is a plan to improve many streets and sidewalks and a new interchange at Route 128. The plan is extensive and expensive but contains no frills. As the cover letter points out the funds needed for debt service grow significantly because of decisions already taken and others soon to be taken. It is only because of remarkable new growth in our near term that the plan is viable. Nonetheless the Capital Plan has relevance to the capacity to grow expenditures in other budget sections. III. Year In Review Progress against the Capital Expenditure Plan was significant in the past year. highlights follow: Some of the The long-standing problem of the dump capping was solved. Today the demands of the State Department of Environmental Protectiun have been met at a cost of over $5 million. This 30-acre site which the State had demanded be capped some fourteen years ago in 1986 is finally complete. We can now begin to examine ways in which we may utilize this site for the benefit of the community. The Airport Connector Road, known as Sere Fonzo Drive, was completed. One new industrial building along this roadway is nearly finished. Another is in the planning process and the land necessary for construction has been acquired. Utilities have been put in place. The Airport is fully on City sewer eliminating a serious septic system issue. Various parcels of land near the Airport are or soon will be available for sale or long-term lease leading to increased City revenues. Many homes near the Airport now have access to sanitary sewer service and have much improved water service. Construction to solve age-old drainage problems is in progress. The City Council appropriated $9,000,000 for those improvements. The Chase Street project is proceeding well and will be completed this calendar year. The Lawrence Brook Project is significantly designed and construction will begin in the Spring of 2000 on a major portion of the project. Much work has been done on the Chubbs Brook design and the Environmental Impact Report has been started. Design of a joint public safety facility is underway. The Ayers School has been very suceassfally renovated. The Hannah School is under renovation now. Henderson Road Area Inves~tation - This item was included in last year's plan. In fact the City has expended significant sums to investigate three sites along Henderson Road regarding which environmental questions existed. The City has managed to conduct these investigations without bending for the work by expensing same on a current basis which is far preferable from the viewpoint of fiscal conservatism. The environmental issues identified are not alarming but will be entirely resolved in this the year 2000. This maiter will be concluded without capital expenditure. IV. Departmental Equipment- 44 During the period of this plan, we intend to do everything possible to make Beverly clean, beautiful and safe. This intention translates into increased investment in Fire and Public Services Department equipment. The Fire Department requires a 1250-gallon per minute pumper at a cost of $280,000. The budget includes a sidewalk sweeper at $75,000 which will be used in conjunction with the regular sn'eet sweeper each Tuesday and Thursday morning between 2:00 a.m. and 5:00 a.m. in the downtown. With this equipment we will be able to ensure that our downtown streets and sidewalks are clear and clean, a condition absolutely essential to reach Beverly's potential as the Garden City. Naturally the equipment will also be used throughout the rest of the City. Also included are three four-wheel drive trucks with plows end a truck~sized snow blower attachment which will permit snow to be picked up and moved as necessary. Other year one items include a van and chipper tntck, a replacement ~'ont-end leader and a dedicated water/sewer backhoe end ten-wheel dump truck. During the period of the plan, a replacement street sweeper is budgeted, as is another fire engine, a vacuum and flusher truck plus a bucket leader and a backhoe. Drainage - Unlike most projects in this plan, funds in the mount of $9,000,000 were previously appropriated for drainage. The first major project (Chase Street) is significantly underway and will be completed this year. Lawrence Brook will see significant cunstruetion activity during calendar 2000. Chubbs Brook is still undergoing design and does require an Environmental Impact Report. Progress in this arena has been good. Other Drainage Problems - These include Ward 5 along Brimbal Avenue, Ward 5 in the Willow Pond area, issues near the Dane StreetJLothrep Street intersection and other locations. Funds for studies of these issues have been increased to allow the City to make good on its promise to solve all possible storm water drainage issues which adversely impact residents by flooding cellars, etc. Estimated funds needed to correct these issues are also included. Vm VI. Dump Risk Assessment - See also discussion of Dump Cap above. With the completion of the dump capping, consideration will be given to a Risk Assessment. The timing needs additional discussion but early estimates for a thorough review involve a four-month period of analysis at a cost of $100,000. The Risk Assessment will help predict when the dump surface can safely be used for active recreation. The dump cap has been seeded and greenery should appear in the Spring. The Risk Assessment has been budgeted for FY 2001. VII. Hannah and Cove Schools - The Hannah School is in progress while the Cove School contract has been let. The cost numbers used herein are frem the actual contracts awarded. The Hannah School is expected to be completed in the summer of 2000. Students will return to Hannah from their one-year stint at McKay in September 2000. Cove students will move to McKay for the 2000-2001 school year while it undergoes renovation and expansion. VIII. IX. Overpass Design/Build - This project to be located near Brimbel Avenue and Rome 128 is expected to bridge Rte. 128 near the Burger King. While originally conceived as an overpass, thought and analysis have convinced us that an interchange is far more appropriate than simply an overpass. An interchange includes on and off ramps and will allow all traffic to the Music Theatre and nearby locations to come and go without ever driving on local Beverly streets. Although more expensive than an overpass, this quality of life project will reduce emissions and pollution, improve safety, 45 decrease traffic delays, provide convenience to many Beverly residents, and improve the value of nearby land currently zoned industrially thus ultimately improving the City's cash flow. No additional development will be created by the project beyond what is already allowed under current zoning but properties will be more valuable. While the bull of the cost will be borne by the State, we believe that significant private contributions (well in excess of $1 ,O00,O00) will be available. These should improve the likelihood of State funding in the near to medium term. As currently envisaged this project contains no City funds. There is hope that Norwood Pond can be dredged using a combination of public and private funds. The project is not yet sufficiently developed to provide useful cost information and none is included but a significant offer of private funds has been intimated. Public Safety Desi~n and Build - In 1999 the City Council approved some $600,000 for the design of a joint public safety facility on land at Cummings Center on which the City holds a purchase option. At this time the design is progressing. The assumption contained in this plan is that slightly less than 50,000 square feet will be required to satisfy the needs of beth the police and fire departments. The architect tells us that 12-15% censtrnetion cost savings can be assumed for a joint facility vs. two stand-alone facilities (in addition to land cost savings). We are at this thne carrying an estimate of $10,500,000 to be expended from this time forward to complete this project including an estimated $g million in construction costs. More detailed information will follow soon. We anticipate consummation of the option on the land late this Spring followed by construction later this year. We would hope to complete and occupy the facility by the summer of 2002. Ventton - There is considerable consensus that the City should acquire this 3.7-acre waterfront site so as to be able to exert some control over its development. Morton Thiokol, parent of Veatron, has confirmed in writing its willingness to sell the property for $925,000. The Capital Expenditure Plan assumes two years of ownership on an interest only basis prior to the site becoming a productive asset. Morton is looking fur acquisition to occur by end calendar 2000. We will naturally need to be very certain that the site is totally environmentally acceptable prior to acquisition. Morton Thiokol, now part of Rohm and Haas is preparing information confirming that all environmental issues have been solved and is further preparing a draft letter oflntent regarding the purchase. Hurd Stadium Stands - The stands at Hurd Stadium are aluminum benches on steel flames which are badly rusted and in need of sandblasting, reinforcing, welding and painting. It is planned that the side of the field in worse condition will be improved this year with the other side to follow two years later. This is primarily a safety driven project. The first side needs to proceed in the Spring of the year 2000. Small Road - Ward 2 - The road has been designed. The desirability of the project has been reviewed with the Ward 2 Civic Association. It has met with the Associatiun's majority approval. Currently access and egress to this area are very limited. The road would allow better access to the Goat Hill area by cars coming across the bridge ~'um Salem and reduce driving through the neighborhood. Additionally the road would allow easier egress from the area to Rantoul or Cabot Streets again reducing driving through the neighborhood. The project requires the acquisition offand. Discussions in this regard are in progress. The intent is to build this road in the summer of 2000. Annul Parks & Groanshate - This section is devoted to discussion of land acquisition and site preparation or renovation. It is important to note that active recreation is equally as noble and as important as passive recreation. Active - This administration is dedicated to finding the space for seven athletic fields as determined necessary by the Recreation Commission. 46 The first of these will be located on Moraine Farm, courtesy of the Batchelders. That field will require construction funds as well as an expenditure to create parking. Significantly, three others can be located on the Vitale site, an 18.4 acre parcel located in North Beverly at Route 97 and Henderson Road. These three fields would be a major step toward meeting the needs of the Recreation Commission. The City has spent considerable sums evaluating this site from an environmental viewpoint. (See Henderson Road Area Investigation) Our consultants have concluded that use of the site for active recreation is an excellent choice. Quoting from their summary: "Ransom is already able to and does offer its firm opinion that given the results of our investigations performed that future development of the site for recreational use is not only appropriate, but can move forward at this time and will not be impacted by environmental conditions or by implementation of the final response actions that will be completed to achieve regulatory closure." The Conservation Commission will be requested to shift the Vitale site to active recreation on a permanent basis. The City will offer land larger in size than the Vitale site not currently under conservation control to be added to conservation. A portion of the Vitale site may become a skating facility with appropriate parking. The surface drainage from the skating facility could be directed to the Bass River (as opposed to Wenham Lake) if that is determined to be desirable. Because the City will be running a deep sanitary sewer line up Cabot Street (Route 97) to Henderson Road, storm drainage diversion would have minor cost impact. (See North Beverly Phase II Water and Sewer) Another field can be created by the reaetivation and enlargement of the field behind the Briscoe Middle School when the school is renovated and the bus storage activity is moved. Two other fields may be possible near the North Beverly Elementary School for local neighborhood use. Currently children living in that area have no playing fields. Another alternative is the recently capped dumpsite although it may be better suited to becoming a small golf course for reasons of topography and cost. B. Passive - C. In accordance with the wishes of the Open Space Committee we will attempt to acquire the Hill/Santin properties and the Green's Hill property. Our success will depend on whether we can reach agreement with prospective sellers--all parties will need to be reasonable--and further depend on our ability to secure a self-help grant. Our State Representative, Michael Cahill, is optimistic that we will be able to succeed in obtaining a Self-help matching grant from the State of Massachusetts. That grant will be essential to our achieving our goal. As discussod later in this plan, if acquisition of Green's Hill is effected, the City will build a road from Bridge Street to the Ayers School. Grover SWeet - The first section of Grovar Street to be improved from Middlebury Lane to Old Planter's Road is currently under contract and in progress. Improvements will include better sight distances, a sidewalk along the Western side, slight widening of the road, and slight straightening of curves. The sections to the North and South will follow in subsequent years until the entire road has been improved. Avers Aceoss From Bridge Sweet - The City has a very preliminary design for a roadway from Bridge Street to the Ayers School located near the bottom of the hill on Bridge Street which shows that a roadway is possible. This location would keep the road from cutting the Ayers land mass in half. The cost to build the access road is estimated at $500,000. These funds are available to us from the traffic mitigation monies paid to Beverly by Stop & Shop. The road will improve safety for children, reduce emergency vehicle 47 response time, improve fire safety and reduce traffic tie-ups and delays. The road would be located on the Green's Hill land which we hope to acquire. Park Street Roofs - The Department of Public Services buildings at Park Street have roofs which leak badly and suffer from structural weaknesses. Some minor work is being performed at this time. $200,000 has been set aside for these improvements to bring these facilities into reasonable condition. Annual Unforeseen - Because of the presence of large numbers of expensive projects, the allowance for unforeseen has been reduced to zero. If required, an unforeseen project will have to substitute for an identified project. XI. Brimbal Avenue - The section of Brimhi Avenue between Essex Street and Otis Road near Route 128 was not completed last year and will be done in the spring of the year 2000. The project includes road surfacing, sidewalks and drainage improvements. ltighSehodBoilers- Agreement has been reached with Beverly Hospital to investigate a heating connection by trench fi'om the Hospital Power Plant to Beverly High School to allow the school to be heated by the hospital boilers. The project Ionks to be very interesting. It may even be possible to heat the Briscoe Middle School in the same manner. Other projects have kept this project from full analysis but a thorough feasibility study will be conducted this year (year 2000). This project would provide for an interesting benefit for the City from the hospital at little cost to either party and with significant savings. To ensure that this project gets thorough consideration at an early date an outside consultant will be selected to study the cost feasibility and benefits. An initial estimate of the cost to make the necessary connection between the hospital boiler room and the High School is included. XII. Design Renovation to Secondary Schools - The Secondary School Facilities Committee has begun deliberations on our three secondary schools. A decision has been made to keep the three existing sites and make major physical improvements based on programmatic changes to each of these. The decision has also been made to improve Briscoe first. Now the School Committee must make additional decisions as to which grades will be located in which schools. Prior to architects being engaged to design the renovations or a new facility, a decision will be necessary as to Briscoe's future role. Will it be a Grade 5 and 6 middle school or a Grade 6, 7, 8 middle school or something else? These questions are before the School Committee and should be answered this year (year 2000). Briscoo School - Briscoe School was in the worst physical condition of any of the buildings which we expect to continue to be a school for a long period. As a result, it has been chosen to be the first secondary school site to be improved. In 1999 significant short-term improvements have been effected at a cost of about $800,000. The Briseoe site has been approved for eligibility of reimbursement either with a new school or a totally renovated existing school. The school is larger than what is needed for a new middle school having once been a high school. There is a limit in terms of dollars of spending eligible for reimbursement but it is a high limit in the order of $16,000,000. In order to renovate the school, two school years of time would be required. The scheduling problems associated with the two-year period are significant. The Capital Expenditure Plan assumes expenditures of $3.2 million over four years commencing in FY 2001 for architectural services for secondary schools. 48 Expenditures of $8,000,000 are shown in each of FY 2004 and 2005 following the completion of Cove in 2001, North Beverly in 2002 and Centerville and 2003. Seeondarv Schools Renovation - Briscoe is expected to take two years to complete and a $16,000,000 expenditure is consistent with currant expectations but more definite estimates will be developed from the Secondary School Design Process. XIII. Bus Garaging Location and Maintenance Facility In 1999 the bus garage at Briscoe School was tom down because it was falling down. Currently bus maintenance is done at the Airport under difficult conditions. Long-term bus parking and maintenance at the rear of the large 45-acre Hannah School site with direct access to and ~'om Brimhal Avenue at Rte. 128 is an interesting concept. It would allow ready access to Route 128 for easy movement of busses but might need to be linked to the interchange project. This subject will require additional work. Currently bus drivers have no easy way to access rest rooms and no lobby area in which to await planned trips during the day. The Hannah location, if feasible, is at least 2-3 years away. Cemeteries - To add to our inventory of cemetery space the Batchelders have offered two parcels of land to the City at defined prices and other parcels have been identified as of interest. If purchased, these additional cemetery parcels would be self-supporting. In the year 2000 analysis will be completed and action recommended. XIV. North Beverly School - Pan of the Elementary Facilities Plan, this school was originally estimated at slightly over $6,000,000. When the project is done in 2001 it is currently anticipated that the cost will be to be over $9,000,000 although as discussed below some expansion has occurred.. The State reimbursement rates per square font generally rise each year. Beverly is currently reimbursed at 64% up to a defined ceiling. North Beverly will be the fifth of the Elementary Schools in the Elementary Schools Facilities Plan to be redone. Project includes complete renovation of the existing school building with a substantial addition. Construction to begin July 1, 2001 for completion in twelve months. Larger schools will have larger cleaning and maintenance costs to be offset with the efficiencies created with fewer and larger schools as Edwards and McKay cease to be used as schools. The School Superintendent has requested that this school be enlarged beyond the plans submitted to the State by two classrooms to meet special education needs. He has made a similar request regarding the Centerville School. Cost estimates have been adjusted to allow for this additional physical expansion. CenterviHe School - Pan of the Elementary Facilities Plan, this school was originally estimated at $5,739,000. When the project is done in 2002 it is currently anticipated the cost will be $8,540,000 although some expansion has been included. The State reimbursement rates per square font generally rise each year. Beverly is currently reimbursed at 64% up to a defined coiling. Sixth and final school of the Elementary Schools in the Elementary Schools Facilities Plan to be built. Project includes complete ranovation of the existing school building with a substantial addition. Construction to begin July 1, 2002 for completion in twelve months. Larger school will have larger cleaning maintenance costs to be offset with the efficiencies created with fewer and larger schools as Edward and McKay cease to be used as schools. The School Superintendent has requested that this school be enlarged beyond the plans submitted to the State by two classrooms to meet special education needs. He has made a similar request regarding the North Beverly School. Cost estimates have been increased to allow for this additional physical expansion. YI~ICA Teen Center - Cummings currently houses the Balch Street Teen Center of the YMCA. Cummings is anxious to move the "Y" Teen Center elsewhere so as to utilize the Belch Street location for their purposes. 49 Cummings has offered the "Y" a matching grant of up to $1,000,000 toward the construction of a new facility. The likely location of this facility is McPherson Drive. The existing McPherson Youth Canter may be torn down and a larger building located at that site. City participation, if any, is as yet undefined. The entire site is very restrictive because of its small size, Waterfront - Recently the State of Massachusetts paid for a study of the best use of the City owned property on the waterfont. One of the clear recommendations was that the three existing city buildings be removed from the area or destroyed. Discussion has gone on for many years regarding the waterfront. The one consistent moneymaker on the waterfront is slip rantal. People will come fore many miles (25 or more) to lease slips in Beverly. Therefore, we must explore carefully and thoughtfully the possibility of adding to the number of slips. With increased revenue can come improvemeats in our waterl/'ont. No funds are included in the C.E.P. at this time but active analysis ofwaterfont improvements is underway. Fire House Design - The 128 overpass/interchange project should lead to the City obtaining fom the State a parcel of land close to Route 128 and bordered by the Northbound Sohier Road/Brimbal Avenue exit. On this site we inland to build a firehouse to replace the North Beverly station. It would have rapid access to Canterville along 128 while being close to North Beverly. It would also have rapid access to the Cove along Brimbal Avanue. The time flume has been advanced to the summer of 2002 to correspond with the joint facility on Elliott Street. One Time lmnrovements to Streets and Sidewalks - For the currant year the State has cut back on Chapter 90 aid. Beverly contains some 120 miles of roads. To keep the momentum of improved streets and sidewalks going, we have developed a one- time project calling for $500,000 to be invested in sidewalks and $1,000,000 in roads. For these sums we would redo nearly two miles of sidewalk and overlay at least 6 miles of roadway which would allow the improvements of the worst 5% of our total road network. This project would allow for road and sidewalk improvemants in each ward of the City. It is not currently clear that we can afford to take on this project. Preparation of the 2001 operating budget and end year results for the year 2000 will beth be relevant to this decision. The project will be defined and ready ifa decision to proceed is made. Beverly Farms Libran - Volunteers have successfully solicited some $700,000 toward a goal of $1,500,000 which would be matched by $1,500,000 of City funds. The $3,000,000 project is expected to begin in FY 2002 and he completed by the following year. Complete renovation and improvement of this facility is planned. XV. Water and Sewer - Beverly has been blessed with a very high quality and abundant supply of water. The delivery system of water to Beverly residants has largely been dealt with on a breakdown basis only. As a result, our systems are in need of major improvements. The planned improvements are broken down into three categories as shown below. The total water and sewer capital budget for the five- year period is over $21 million of which $4 million will be administered by SESD. XVI. 1. Water Meter Replacement - Ax~er considerable delay, the water meter replacement project will begin in the Spring of 2000. Nearby communities have had difficult experiences with similar projects and we have worked herd to avoid a similar outcome in Beverly. Meters in buildings and homes are antiquated, in some cases broken, in others operating ineffectively (inaccurate readings). Beverly's meter reading force was eliminated approximately ten years ago. Readings by City personnel are currently taken only when properly changes hands through sales. New meters will be owned by the City. They will be remotely readable, that is there will be no need to anter the building containing the meter to perform readings. The meter project will begin 50 with replacement of some 10,600 residential meters across the City (water meters one-inch in diameter or less). It is expected to pay for itself by accounting for considerable water not now billed because of broken or faulty or tampered meters. Following a reasonable period of time at~er installation of the primary meters, the City will permit installation of so called second meters for lawn and garden use. Rules regarding second meters will be promulgated in advance of their installation being allowed. in parallel with the residential water meter installation we will begin installation of all new meters in businesses throughout the City (meters greater than one inch in diameter). Business services generally utilize larger diameter pipes becauso of the larger volumes of water needed and the meters are correspondingly larger. 2. Service Replacements - It is anticipated that some 4,000 homes have water services containing galvanized steel pipe which clog over time reducing flow and pressure dramatically. In such cases the galvanized pipe usually runs from the meter to the sidewalk - under homeowner property - and from the sidewalk to the water main in the styeat - under city property. When the installer enters a home to replace the present meter with a new, City owned meter, a check will be made of the type of pipe serving the home and the flow characteristics will be tested by running the water wide open for one minute. The City will offer a program to replace the entire run of galvanized pipe from the cellar wall to the main on the following shared basis: At the discretion of the humenwner, the section under City property (expected to cost some $2,000 on average) will be paid for by the City. The section under homeowner property will be paid for by the homeowner. The City will do the entire job and charge the homeowner a standard $1,000 charge if the cellar wall is within 20 feet of the beck of sidewalk or an additional $50 per foot of distance if the cellar wall is further than 20 feet from the back of sidewalk. This work will net be performed simultaneously with the new meter installation because it will take much longer. Replacement will be done with copper pipe and should guarantee a lengthy period of good service. A program will be established to allow homeowners two years to pay off their obligation. The budget has been constructed assuming 250 services will be improved this year followed by 500 each of the following four years. It will be the homeowner's decision as to whether to enter this program. 3. Main Lines and Valves - Beverly has 162 miles of water mains beneath the surface of the ground which bring water to the vicinity of all the homes and businesses throughout the City. Many of these mains are more than 50 years old and some are as much as 100 years old. No regular replacements or cleaning and lining programs have ever existed. Recently we had to replace the line in North Beverly from Conant Street to Trask Street along Route 97. Currently we must replace the line under Elliott Street between the Danvers line and McKay Street. With recent school projects, McKeown, Ayers and Cove we have in each case encountered problems in providing an adequate water supply and had to make significant modifications. It is expected that over the next ten years we must replace some 25% of the mains in the City (approximately 40 miles). This translates into 4 miles of water main per year and must include valving to be able to isolate the affected area as well as hydrants to insure adequate fire response. To this end we have budgeted $1,500,000 each year for water main improvements. Raymond Farms - This project was put forward on Beverly's behalf by George Zambouras in 1995. The project would be administered by SESD and funded though SESD and was approved for partial SRF (State Revolving Fund) funding which allows the money to be borrowed at "zero" interest, a highly advantageous situation. The project calls for sanitary sewer and drainage improvements in the Raymond Farms area. The project will allow homeowners plagued by flooding to pump these waters into a new drainage system relieving the sanitary sewer line into which the water is currently pumped. The project will reduce flooding concerns and add to the sanitary sewer capacity in the area. The 18-inch diameter sewer in Balch Street will also be relined with a cured-in-plaee polypropylene liner under this contract. This 51 project will be carried financially at SESD and its cost will be reflected in our assessments. The construction cost is estimated at $4,000,000. North Beverly - Phase H - Phase It of the water and sewer improvements to North Beverly will see the sanitary sewer line extended along Cabot from Trask to Henderson and see the water service in the same area improved by installation of a larger line. This project will benefit from a significant grant obtained with the help of Congressman Tierney. The design includes, if a decision to do so is made, a storm water runoff line to be included in the same trench containing the sanitary sewer line and running fi'om Henderson Road along Cabot Street to Trask Street to capture runoff from the roof and the parking lot of a skating facility, an 8-10 acre site. Because the trench would be open anyway, the cost of installing this line is expected to be modest. While traps and filters would be employed in the skating facility parking lot, thus giving comfort that the storm drainage was not harmful, the drain line to the Bass River versus Wenham Lake would give additional comfort and ensure absolutely no threat to our water supply. Informal feedback from the Beverly Salem Water Supply Board is highly positive. NOTE: The reader may be confused by having heard statements which related to draining some 50 aerea near the airport toward the Bass River at a significant cost. In the instant case the drainage would be limited to that of the skating facility. Cross lLane/Bovles Street - Engineering to design sanitary sewer services for Cross Lane and Boyles Street is in progress. Construction should be complete by the end of calendar 2001. REFERRED TO FINANCE AND PROPERTY #76 March 6, 2000 Honorable City Council City Hall Beverly, MA 01915 Dear Honorable Council: I hereby appoint, subject to your review and recommendation, the following to serve as members of the Commission on Disabilities: Mr. Norman Ganley 10 Stone Street Term to be effective until November 1, 2002 Mr. Robert Nelson 5 Hopkins Avenue Term to be effective until November 1, 2002 V cry truly yours, William F. ScanIon, Jr., Mayor REFERRED TO PUBLIC SERVICE AND AID Communications from other City Officers and Boards #77 March 3, 2000 City Council C/o Frances Macdonald City Clerk Beverly, MA 01915 Dear Honorable Council: 52 Enclosed herewith please find the proposed Harbor Regulations for the 2000 boating season. I have reviewed them and discussed them with the Harbormaster. I ask you approve them per city of Beverly Revised Ordinances Sex. 2-274. Sincerely Yours, Marshall J. Handly, City Solicitor Referred to Leaal Affairs and Accounts Communications, Applications and Petitions #78 Communication relative to problem at 7 Lakeshore Drive regarding problems lert after water break Referred to Public Service and Aid #79 Application Class II MVDL George's Citgo Referred to Leqal Affairs and Accounts #80 Request from Joint Public Safety Facility Advisory Committee to speak at meeting Receive and Place on File #81 Communication from Mass Dept of Revenue Div. Of Local Services Senior Citizen Properly Tax Work-off Abatement Refer to Finance and Property #82 Comm from Mass Dept of Revenue Div of Local Services Summary of 1999 Municipal Finance Law Changes Referred to Finance and ProDerty #83 Comm from Charles Shetrill re Order $43 Proposed proviso to be incorporated in the definition of "family" Receive and Place on File #84 Comm from Chades Shefrill re Order #43 Proposed Wording Receive and Place on File #85 Comm from Datum relative to sewer bill 53 Referred to Public Service and Aid #86 Comm from State Human Resources Division re Eugene H. Rooney, Jr. Public Service Award Receive and Place on File #87 North Shore Regional Vocational SchooJ District Annual Report-Short Form Referred to Finance and Property #88 North Shore Regional Vocational School District Annual Report Referred fo Finance and Property #89 Late File Communication from Planning Depadment relative to Beverly Shuttle Bus Service Contract Referred fo Le.qal Affairs and Accounts #90 Claim-Michael Maguire Receive and Place on File Refer fo City Solicitor Reports from Committees: #26 The Committee on Legal Affairs and Accounts to whom was referred the moffer of Roadway and Ufilih/Easements Winthrops Grant have considered said matter and beg leave fo repod as follows, to wit: Submit the accompanying order and recommend its adoption ORDERED: That the Cih/Council accept the attached roadway and utility easements for the Winthrop's Grant subdivision on the cily's behalf, Order read once and Adopted 9-0 Vote #52 The Committee on Legal Affairs and Accounts to whom was referred the matter of Acceptance of deed to Parcel "B' Winthrops Grant have considered said matter and beg Teave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Council amend order 99-330 to read "...to accept the deed to parcel "B" of the winthrop's Grant subdivision." 54 Order Read once and Adopted 9-0 VOTE ://:64 The Committee on Legal Affairs and Accounts to whom was referred the matter of Retirement Board request to accept MGL have considered said matter and beg leave to report as follows, to wit: Submit the accompanying order and recommend its adoption Ordered: That the City Accept Section 51 of Chapter 127 of the Acts of 1999 which adds to General Laws c 32 103 (I), and allows the City council approval of an additional cost of living adjustment in excess of the 1.3 percentage increase allowed. In future years the retirement board may elect to grant a cost of living increase to its retirees at a maximum of 3% without the City Councirs approval, however the council must receive a 30 day notice in advance of a publicly posted meeting by the retirement board. Order Read once and Adopted <2-0 VOTE ://:67 The Committee on Legal Affairs and Accounts to whom was referred the matter of Application for Class III Motor Vehicle License J & P Used Auto Parts have considered said matter and beg leave to report as follows, to v~t: Recommend the License Be Granted Order read once and adopted 9-0 Vote #68 The Committee on Legal Affairs and Accounts to whom was referred the matter of Application Lima License Logan Express, Inc. have considered said matter and beg leave to report as foJlows, to wit: Recommend the Ucense Be Granted Order read once and adopted 9-0 Vote #73 The Committee on Legal Affairs and Accounts to whom was referred the matter of retaining consultant for engineering services for development of Dallas Property off Essex St. have considered said matter and beg leave to report as follows, to wit: Refer to Planning Department Order read once and adopted 9-0 Vote #74 The Committee on Public Service and Aid to whom was referred the matter of F. Killilea and B. Moriarty be invited to meeting on Water Meters have considered said matter and beg leave to report as follows, to wit: Receive and Place on File Order read once and adopted 9-0 Unfinished Business: 55 The following ordinance was read into council minutes and held for final passage after advertising: #43 Ordinance Relative to Zoning Motions and Orders: #91 By Councilor Virginia McGlynn: Resolution to increase recycling and to reduce waste generation in Massachusetts Referred to Public Service and Aid #92 By Councilor Timothy C. Smith: Ordered: That the current situation regarding the condition of the property at 32 Roundy Street, owned by James Dooling, III, be further investigated as new complaints by adjacent property owners have been brought forward. Referred to Public Service and Aid #93 By Councilor Donald Martin: Ordered: That the Department of Public Services repair, where needed, the sidewalks on Michael Road and Berrywood Lane. Referred to Public Service and Aid Meeting adjourned: 9:05 PM Frances A. Macdonald, CMC City Clerk 56