Golf and Tennis Minutes 06-13-2023 C1'ry 01 111-�J FILY
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BEVERLY GOLF AND TENNIS COMMISSION
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MEETING MINUTES
Board: Golf and Tennis Commission
Date: June 13, 2023
Location: Beverly Golf & Tennis
Members Present: Chair William Lowd, Co-chair Martin Lawler, Kevin Ascolillo,
Arthur Athanas, and Andrew Cooper
Absent: Chad Crandell, and Judith Cronin.
Guests: Sean Ciancarelli, GFMI: Chris Carter and Mike LaPierre
Recorder: Nancy Doucette
Opening Remarks:
Bill Lowd called the meeting to order.
Minutes:
Review of the Minutes of the May 9, 2023 meeting.
ArthurAthanas:Motion to approve the minutes of May 9, 2023. Martin Lawler
seconded. The motion carries (5-0).
Financial Reporting:
Martin Lawler provided the FY23 budget review; he provided the YTD budget
report as of 6/13/23 noting the maintenance line item for May and that the tennis
courts accounted for the biggest item along with course improvements. He noted
the available balance for the month and the portion which is encumbered for
previously provided estimates.
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Site Protects/Status/Discussions & Updates:
CPC Round 5 Clubhouse StatusNo change, OPM & Architect awaiting
review results from Mayor Cahill. Bill and Martin met with Brant, there are funds
anticipated to be used for hole #18 but will need to be used by FYE (end of June)
otherwise will need to wait until the Fall.
Golf Course Review:
Fairway of Hole #18:
Wetland — proposals from BSC and Mungeam Design received and
approved. A PO for each approved and issued. The meeting with Bryant
indicated that there is commitment to move forward. Authorization received
from Mayor Cahill to go to BSC to continue; Conservation Commission meeting
tonight. Arthur has requested Mark Mungeam to provide a rendering of what
hole 18 will look like.
Commissions protects report:
Future projects -- Bunkers on #9 and #12—these are expected to be
done in the Fall. Invasive species need to be removed, will start on process.
Golf Updates:
GFMI Report on current # Rounds and Revenue
Chris provided the rounds report indicating another good month
which has become a steady trend. He indicated that playable days were up, 7,000
rounds which is a 7% increase: the best May historically. Revenue report
reflected increase in greens fees, pro shop 19th Hole, and functions. Golf
membership reports approximately $10,000 - $15,000 outstanding with members
indicating reason for delayed payment as surgery, been hurt, etc. Chris believes
funds will start coming in. In addition, he moved down 15 people on the wait list
of 75; 5 have joined. Those who have not will be left on the wait list for another
year then removed to allow others to move up on the list.
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Mike Lapierre reports tennis membership is also up, courts are open
and are in good shape, screens are up, and a mini session is in progress. The
junior's program will be coming over soon as well.
Chris noted an outstanding issue which is the HVAC system in the pro
shop not working. A portable air conditioner was purchased last year for the
office. A quick verbal estimate was obtained to replace the non-functioning
HVAC. Three estimates will be obtained or will go through the city. Chris will
work with Sean on this inclusive of any possible rebates.
Martin Lawler: Motion for a capital project for pro shop HVAC. Arthur Athanas
seconded. The motion carries (5-0).
Commission Members— Q,&A
Old Business:
• Order of memorial bench for Bill Coughlin. The
representative from fundraiser has been in touch with
Recreation Director Bruce Doig.
• The new bench for hole #6 tee has been installed.
New Business: None
Public Input: None
Arthur Athanas: Motion to adjourn. Kevin Ascolillo seconded. The motion
carries (5_0).