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RET 6-27-24 BEVERLY CONTRIBUTORY RETIREMENT BOARD MEETING MINUTES June 27th 2024 6:00 P.M. The Beverly Retirement Board held an in person meeting at 275 Rantoul Street, as well as a teleconference meeting through google meet: s: 1m et. e. o oz- s- rb PIN: 234 728 523#on Thursday, June 27th 2024. ,Board Members present were Bryant Ayies, D, Wesley Slate, Jr, Kevin Smith, and Adam Travinski. Also present, the Director,.Colleen Loughlin and Assistant Director, Meaglan McLaughlin. The meeting was called to order at 6:01 p.m. OPEB Update: No update this month. Chairman Ayles explained that we have recontracted on the city side. The payment will go through the OPEB trust for actuarial services. HR is currently compiling all of the data and will reach out to the office for any information needed that they don't have access to. A Motion was made by Adam Travinski and Seconded by Kevin Smith to approve the Minutes of the May 30th Meeting as read. Vote 4-0 in favor. A Motion was made by Kevin Smith and Seconded by Adam Travinski to approve the Superannuation Retirement of Lynda. Santos- COA Driver 24.years 10 months creditable service- DOER: 07/10/2024. Option C. Vote 4-0 in favor. There were no refunds this month. A Motion was made by Kevin Smith and Seconded by Adam Travinski to approve the Rollover of Eric ©'Entremont-- Fire 7 years 6 months creditable service $64,049.01 TO Ards Naples Retirement. Vote 4-0 in favor, A Motion was made by Adam Travinski and seconded by Kevin Smith to approve the Transfers of Paul Casey- Para-2 years 2 months of service-$3,648.49-to MTRS. Meghan Jones Para- 11 months of service- $1,715.82 -to MTRS..Caroline Collins- Para —`9 months of service- $2,1.2236 to.MTRS. Vote 4-0.in favor. A Motion was made by Adam Travinkki and Seconded by D. Wesley Slate Jr. to approve the following new members to the.Beverly Retirement System. Christopher Soares - Library Custodian- DOFM: 06/0612024 - 9% + 2% -Group.I- Michael Hull- Electrician -- DCFM:06/2412024—9% + 2% -Group 2. Vote 4-0 in favor: A Motien was made by D. Wesley Slate Jr. and Seconded by Adam Travinski to approve the,monthly A warrant of$1,500. Vote 4-0 in favor. A Motion was made by D. Wesley Slate Jr. and Seconded by Kevin Smith to approve the Monthly AIP and Retiree Warrant in the amount of$1,428,343.66. Vote 4-0 in favor. 753 PAGE TWO June 27th 2024 No refund warrant this month. Old Business. David Laverdiere -Accidental Death Benefit Application. Meaghan McLaughlin informed the Board that she submitted a request through PROSPER for a Single'Medical Panel review. The request was under review due to missing documentation. Meaghan provided this documentation and asked a contact at PERAC to clarify that the Application that was filled out by Ms. t_averdiere constitutes as the written request they were asking to be submitted, New Business: General office updates, PTG Software - Colleen expressed her opinion on how much of Retirement processes are run through the City..She informed the Board of all of the added benefits of using PTG as a whole. Stating that payroll.should be run in house as the;current set up, running it through the City creates a margin for errors. Reports run through PTG will now be more accurate and up to date if the payroll module was boing utilized. Additionally it will increase access for Members and Retirees to view their accounts, Scanning all documents into the software is also an added bonus for us to.be able to view an important document in an individual's file at any time. Chairman Ayles suggested we schedule a working meeting with the Assistant Treasurer, Human Resource Director,.and Carol Augulewicz as the City Auditor, to all discuss how this transition would'.be made and if everyone is comfortable with it. Colleen and Meaghan will send out an;email to the parties involved to schedule a meeting within the next few weekss Colleen.Loughlin requested permission of the Board to purchase Microsoft Office for the Retirement Office as it is far easier to work with compared to the LibreOffice which is what is used now. The Board agreed that if it is needed it should be purchased. Carol Augulewicz spoke with IT and they will be over to the Retirement Office to install.it. The current pay`frequency of the Retirement Staff was discussed. On a Motion by Adam Travinski and Second by D. Wesley Slate ,Jr. the Board approved to change.the Retirement Staff pay frequency from Monthly to Weekly. Vote 4-0 in favor. The following distributed items were discussed; PTG Release Notes 2024.23 - PERAC Memo 4141.20.24 PERAC Cybertheft practice sharing -Emerging Issues Forum Save the Date! Michael Sacco Medical Leave notification. PERAC Veterans buyback action notice.;PERAC Merino#15/2024 Prosper 91A Tasks The next Board Meeting will be held on July 25th.at 6 p.m. As there is no further business to.come before the.Beverly Retirement.Board the Meeting was adjourned at 6:36 P.M. on a Motion made by Kevin Smith and Seconded by D. Wesley Slate Jr. Vote 4-0 in favor. 754 PAGE,THREE June 27th 2024 Respectfully s bmitted, Meagt an McLaughlin Assistant Director Carol qugulewrcz, Ex (7fficio Bryant Ayles,Appointed Member, Chapman D. Wesley Slate,Yr, Elected Member Adam Travinski, Fifth Member Kevin Smith, Elected Member 755