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Beverly Retirement Board 2-29-2024 The Beverly Retirement Board held an in person meeting at 275 Rantoul Street, Beverly, MA 01915 as well as a teleconference meeting on meet.go'ggle.com/vtm-rhvy-prz on Tuesday,Thursday February 29, 2024 at 6:00 p.m.. Call in number was 1-402-994-1226 with a PIN#403-350-866#, Board Members present were Bryant Ayles, Carol Augulewicz, D.Wesley Slate, Jr., Kevin Smith. The Administrator Barbara Wells. Adam Travinski was absent from the meeting. The meeting was called to order at 6:00 P.m, Chairman Ayles stated that the meeting was being recorded. Chairman.Ayles informed the Board that there was nothing new to report on OPEB other than the City is looking to engage the same Actuarial that the City has used in the past.for the coming years valuation. Chairman Ayles stated we have meeting minutes of January 25, 2024 to approve and asked if the board members have had a chance to review the diem and does anyone have any comments,suggestions, edits. On a motion',made by Kevin Smith and seconded by D.Wesley Slate;Jr. to approve the January 25,2024 board minutes as read. Vote 4 to 0'in favor. On a motion made by Kevin Smith and seconded by Carol Augulewicz to approve the superannuation retirements of Russell Halloran- Firefighter:—27 yrs. 1 mos creditable service, March 1, 2024, Option B, Barbara Wells ,Retirement Administrator—30 yrs creditable service-April 1, 2024, Option C. Russell and Barbara initialed that their creditable service was correct. Vote;4 to 0 in favor. On a motion made by Carol Augulewicz and seconded by Kevin Smith to approve the refund of Kristen Lachance—Paraprofessional—1 yr. 10 mos creditable service, Edward Hartnett, beneficiary of Arthur Hartnett who passed away 1/20/20.24. Arthur was a Bus Driver for COA. Vote 4 to.0 in favor. On a motion made by Kevin Smith and seconded by Carol Augulewicz to approve the rollovers of Tina Carroll-Paraprofessional--4 yrs. 1 mo creditable service, David Goodwin—Health Inspector-5 yrs. 8 mos creditable service. Vote 4 to 0 in favor. There were no transfers this month. There was no financial information for this month. There was no wire transfer needed this month. On a motion was made by Carol Augulewicz and seconded by Kevin Smith to approve the Monthly A warrant for March 1, 2024 rent of$1,500. Vote 4 to 0 in favor. On a motion was made by D, Wesley Slate, Jr, and seconded by Kevin Smith to approve the monthly warrants of$1,451229.87. Vote 4 to 0 in favor. 743 PAGE TWO February 29, 2024 On a motion made by D. Wesley Slate,Jr. and seconded by Carol Augulewicz to approve the refund warrant of $31,047.93. Vote 4 to 0 in favor: Old Business: Salary Review for the Assistant Administrator. Chairman Ayles reminded the board that because the administrator was not at the January meeting this item was table so that the administrator could speak on behalf of a salary increase for the administrator. The administrator stated that she read the minutes and listened to the recording to see what process the board used to get to her salary increase and followed the same pattern. So if you take her current salary of$56,650.001 was thinking a market adjustment of$5,350A0 bring her base salary to $62,000.00.and then a 3%increase on top of that which would gat her to$63.860.00. The administrator explained that that figure is still low compared to the salary survey that was done. The staff does a lot of different things on any given day as we are not a position with one specific function. There was discussion with the board members that Adam Travinski did want to weigh in on the assistant's increase so the thought was to table this until next meeting. Chairman Ayles did.not want to make the administrator waiting another month for the increase and D,Wesley Slate, Jr. asked that.the increase would be retroactive back to January 1, 2024. The board asked the administrator to explain to the assistant informal that they felt that the whole board should be present and.be able to speak on the topic. Carol Augulewicz asked if we could meet outside the regular meeting and asked if we could figure out a date and time in the next week or two. D. Wesley Slate,Jr. asked to have a special meeting just for that and Carolstated yes. The chairman stated we could hold a remote meeting and do a google.meet. On a motion made by Kevin Smith and seconded by D.Wesley Slate,Jr. to table the assistant administrator's salary review until the.next meeting; Vote 4 to'0 in.favor. The chairman suggested that we take the agenda out of,order and discuss the next meeting. The administrator will schedule the next meeting for Tuesday, March 5, 2024 at 12 p.m.via google.meet and the agenda will be the assistant administrator's salary increase and to set the meeting for the monthly March 2024 meeting. New Business, Chairman Ayles explained that he couldn't anticipate to discuss this prior to the agenda being finalized andhe is going to need to replace Adam Travinski on the interview committee as he will be unable to participate so I will need someone who is willing to replace Adam.on the interview committee to sit with me for I think possibly three maybe four interviews and the chairman would like to get them down early next week if possible. I still need to call people.and we got a dozen or so resumes and there were really only three or four that have any experience at all with the law and stuff so he wants to brim in the.one that are qualified. Kevin Smith stated he would be willing to replace Adam on the interview committee. Chairman Ayles appreciates Kevin accepting to fill in for Adam. The Chairman would expect that at the next meeting we will have some form of recommendation of an. applicant to present to the board and the board could vote on the.applicant to fill the position of administrator. DISTRIBUTED: PERAC Letter Valuation Data due 2/28/24, PERAC#7 T-Buyback and Make-up Repayment Worksheets, PERAC Memo##8—PROSPER COLA Submission is almost here!,PERAC—#9--Actuarial Data, PERAC—Webinar;Next Week!, PERAC—Webinar this Thursday, PERAC—Join us tomorrow for our next webinar, PERAC 'IRS TCC Code Application Reminder, PERAC's Next Executive Director Appointed, 744 PAGE THREE. February 29, 2024 PERAC-New 91A PROSPER Portal for Retirees, PERAC Cybersecurity Grants, PRIM Q4 Committee& Board Meeting Dates, PRIM.Board Quarterly Update -4d Quarter 2023, M. Sacco—Staff Announcement, M. Sacco-Request for' Guidance-Open Meeting Law, M.SacC©-All Clients Memo-Recent Decisions- Military Service and Substitute Teaching Serrvice,M. Sacco-Executive Session Minutes Issue, PTG- Important PTG'UpOate, PPG-Contract Renewal Operations For Beverly Contributory Retirement System.Thf board discussed the contract and discount over 5 years and decided they would decline it and stay on and annua contract. On a motion made by Carol Augulewicz and seconded by D.Wesley Slate,Jr. Vote 4 to 0 in favor. Mass. Retirees-Ralph White, Mass Retirees Founder, Dies at 92 Leaving Legacy of Service, Mass. Retirees- UniCare is Becoming Wellpoint, Mass. Retirees-March Voice is heading your way, Mass. Retirees-=Progress on legislative proposals, Mass. Retirees--OPEB-Other Post Employment Benefits, Mass. Retirees- New PERAC leadership &healthcare news,.Letter Home Rule petition for Group 2,-E-Mail NECS-- Copiers/Print.Management,Memo Bay State Pension--Feature Complete/Ready To Server Your Board's Need. On a motion made by D.Wesley Slate,Jr. and seconded by Kevin Smith to adjourn the meeting at 6:30. p.m. Vote 4 to,0 in favor Respectfully submitted, Barbara Wells, Administrator Carol Augulewlcz, E O f f icia Bryant. es,App ted, Chairman D.-Wesley Slate, Jr. lected Mem Adam Travinski,Fifth Member Kevin Smith, Elected Member 745