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2002-10-16BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS October 16, 2002 A regular meeting of the Beverly School Committee was held on Wednesday, October 16, 2002 at the City Council Chambers, Beverly City Hall, Beverly, MA. Members Present: Ms. Bell, Ms. Brusil, Ms. Cronin, Mayor Crean, Ms. Norris, Mr. Tallo and Ms. Coburn. Members Absent: None Administrators in Attendance: William Lupini, Superintendent of Schools, James Hayes, Assistant Superintendent, Greg Zammuto, Business Manager. President Coburn called the meeting to order at 7 PM. Laura Bell led the Pledge of Allegiance. RECOGNITION - SUCH OTHER MATTERS (KUDOS, CONGRATULATIONS) Superintendent Lupini and President Coburn introduced and recognized several persons. Beverly High School Principal, Bill Foye, congratulated Joel Cohen, a senior at Beverly High School, who was recently honored as a National Merit Scholarship Program Semifinalist. In addition, Mr. Foye recognized Jessica Davidson, Amanda Garfield, Jacqueline Miller, Torbjorn Valeur and David Waldron as Commended Students in the 2003 Merit Scholarship Program. Mr. Dean Eastman, Social Studies teacher at Beverly High School, was recognized as a “Teacher Reviewer” in the latest “World History” textbook published by Glencoe McGraw Hill. Mr. Richard King, Director of Fine Arts, recognized Nicholas Consone and Jennifer Fortin, both seniors at Beverly High School, who received the Moynihan Lumber North Shore Student Performing Artists Award for October. COMMUNICATIONS Members noted receipt of the following communications: · BHS renovations and facility fees, referred to the Standing Committee on Finance and Facility · Nature’s Classroom field trips, referred to the Superintendent · Middle School redistricting, referred to the Superintendent · Transportation questions, referred to the Transportation Department Regular Meeting October 16, 3003 Page (2) RECORDS OF MEETINGS · It was moved by Ms. Bell and seconded by Mr. Tallo to approve the records of the regular meeting held September 18, 2002 as presented. Unanimously voted. SUPERINTENDENT'S REPORT Overnight Field Trip Request Mr. J. Douglas Guy, Beverly High School teacher, presented a request for approval of a field trip to Signumd-Schuckert-Gymnasium, in Nurnberg, Germany from February 14 to March 2, 2003 (projected). · Upon the recommendation of the Administration, it was moved by Nancy Brusil and seconded to approve the field trip request from the Beverly High School Foreign Language Department to travel to Nurenberg, Germany, from February 14 to March 2, 2003, as presented. Unanimously voted. Ms. Lisa Chernyak, Beverly High School teacher, presented a request for approval of a field trip to Lycee Jeanne D’Arc, Albertville, France from April 18 to May 3, 2003 (projected). · Upon the recommendation of the Administration, it was moved by Nancy Brusil and seconded to approve the field trip request from the Beverly High School Foreign Language Department to travel to Albertville, France from April 18 to May 3, 2003, as presented. Unanimously voted. Ms. Maribeth Rodolico, Beverly High School teacher, presented a request for approval of a field trip to Madrid, Toledo, Cordoba, Sevilla, Granada, Mijas, Costa del Sol, Spain from April 16 to April 27, 2003 (projected). · Upon the recommendation of the Administration, it was moved by Nancy Brusil and seconded to approve the field trip request from the Beverly High School Foreign Language Department to travel to Spain from April 16 to April 27, 2003, as presented. Unanimously voted. Ms. Kelly-Ann Porcaro, Beverly High School Varsity Softball Coach, presented a request for approval of an overnight field trip to Softball Spring Training at Walt Disney World, Florida, from April 20, 2003 to April 26, 2003. · Upon the recommendation of the Administration, it was moved by Nancy Brusil and seconded to approve the field trip request from the Kelly-Ann Porcaro, Megan Sudak, and Paula Joyce, Beverly High School Varsity Softball Coaches, to travel to Walt Disney World in Florida from April 20, 2003 to April 26, 2003 as presented. Unanimously voted. A brief recess was declared at 7:30 PM. The Committee reconvened at 7:45 PM. Regular Meeting October 16, 3003 Page (3) Personnel The Standing Committee on Finance and Facilities endorses the administration’s recommendations regarding the following positions: · Create an ESP position for the ESL program at Ayers Ryal Side Elementary School, effective October 1, 2002, at a cost of $10,834. · Create an additional special education ESP position at Briscoe Middle School, effective October 1, 2002 at a cost of $10,834. · Create the position of Academic Division Leader for English, Social Studies and World Languages effective September 4, 2002, at a total cost to the district of $2,500. · Create an additional first grade position at Cove Elementary School to accommodate increased grade size, effective September 4, 2002 at a total cost to the district of $39,502 · Create a .8 special needs teacher position at North Beverly Elementary School to accommodate an increased number of special need students effective September 4, 2002, at a total cost to the district of $42,527. · Create an in-school suspension teacher position at Beverly High School, effective September 4, 2002 at no cost to the district due to the elimination of other high school teaching positions. · Increase the hourly pay rate for substitute custodians from $8.25 per hour to $9.25 per hour effective July 1, 2002. The estimated financial impact of this change is $5,700 for FY03. Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Ms. Norris and seconded to approve the above positions as presented. Unanimously voted. Central Administration Reorganization The Standing Committee on Finance and Facilities endorses the administration’s recommendation of the elimination of the position of Director of Operations and Institutional Development effective November 30, 2002. Members stated that the committee has been very pleased with the performance, progressive thinking, and positive changes made by Mr. Hans Baumhauer, Director of Operations. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mayor Crean and seconded to eliminate the position of Director of Operations and Institutional Development effective November 30, 2002. Massachusetts Association of School Committees (MASC) Resolutions and Policies The members discussed the proposed resolutions and policy changes to be decided at the upcoming MASS/MASC Conference in Worcester October 30 through November 1, 2002. Virginia Coburn will act as Beverly’s voting delegate. The following action was taken: Resolution 1 – Education Funding Fairness Study · It was moved by Ms. Brusil and seconded to endorse the Education Fairness Study as proposed. So voted. Regular Meeting October 16, 3003 Page (4) Resolution 2 – MCAS as Requirement for Graduation · It was moved by Ms. Brusil and seconded to vote against Resolution 2, which opposes the use of the MCAS test as a graduation requirement. So voted, with Mayor Crean and Ms. Norris voting in opposition to the motion. Resolution 3 – Bilingual Education in Massachusetts · It was moved by Ms. Bell and seconded to support Resolution 3, which calls on the public to reject the bilingual education initiative ballot question on Election Day, November 5, 2002. So voted, with Mike Tallo voting in opposition to the motion. Policy Relative to Associate Membership & Eligibility for Board Membership · It was moved by Ms. Brusil and seconded for Ms. Coburn to vote on the proposed changes to the by-laws of the Association as she deems appropriate. So voted. School Council Training The administration distributed a copy of Beverly’s School Council Guidelines for 2002- st 2003. Training dates are set for Monday, October 21 and Wednesday, December 4, 2002 from 6:00 to 8:00 p.m., and will be held at the Beverly High School Media Center. Protocol Manual A copy of the district’s Leadership Team Protocol Manual was distributed. This document is used to provide district administration with information on specific procedures to be utilized throughout our schools. MCAS Appeal Process Beverly Public Schools are currently in the process of assessing the possibility of submitting an MCAS appeal for our seniors who have not yet passed the English/Language Arts and/or Mathematics assessments. Dr Lupini explained the criteria each student must meet and the Performance Appeals requirement that will need to be satisfied by submission of specific documentation. Massachusetts School and District Accountability System (Proficiency Index) Beginning in the fall of 2002, the Massachusetts Department of Education will use proficiency index findings as a basis for school and school district performance and improvement ratings. MCAS results for 1999 and 2000 will be used to generate baseline proficiency index data. MCAS results for 2001 and 2002 will be used to generate the initial performance index comparison data. The Department of Education will allow Beverly to go back to 1999 to make adjustments to baseline data to allow for the elementary redistricting that took place in 2002. Beverly will submit revised figures to DOE before the end of the calendar year. Superintendent’s Evaluation Dr. Lupini’s evaluation (September, 2002) was disseminated to those in attendance, and Ms. Coburn thanked Ms. Norris for her work tabulating the evaluations. Ms. Coburn noted that the overall evaluation is a favorable one. Ms. Brusil commented that she would like to see more progress in personnel relations. Ms. Norris and Ms. Bell Regular Meeting October 16, 3003 Page (5) commented they were impressed with the outstanding job, especially budget presentation, and the supportive environment created by Dr. Lupini. A Special Meeting of the Beverly School Committee will be held on Wednesday, October 23, 2002 to discuss the Superintendent’s salary. The Standing Committee on rd Secondary Facilities meeting originally scheduled for October 23 has been cancelled. Dr. Lupini mentioned that he appreciates the comments, that he has enjoyed working in Beverly, and that he feels the Beverly Public Schools have a lot to be proud of. Superintendent’s Goals Dr. Lupini proposed eight statements to be adopted by the School Committee as his performance goals for the 2002-2003 year. He further stated that if accepted, he would begin the development of objectives and timelines for each statement. A motion was made by Ms. Norris and seconded by Ms. Bell to accept the eight goals as presented. Following considerable discussion, the committee agreed to reduce the number of goals and focus on the more strategic goals presented with some revisions as follows: · Goal 1 - The Superintendent will work with city officials to develop a plan for streamlining and consolidating school and city functions (e.g. technology professional development and maintenance, employee benefits, etc.). · Goal 2 - The Superintendent will facilitate the development of a district strategic plan. · Goal 3 - The Superintendent will facilitate the creation of marketing plan for the Beverly Public Schools. This plan will include an increase in information provided to the community regarding indicators of student, school and district success, such as: district and school websites, district and school annual reports, studies of various topics, parent information centers and a district evaluation process. · Goal 4 - The Superintendent will analyze future space needs for district programs and make appropriate recommendations, including: (a) central administration; (b) district-wide special education programs; (c) alternative education programs; (d) community programs, including parent information center; and (e) community based programs, including the community access television station and school based health center. · Goal 5 - The Superintendent will facilitate the development of a district leadership plan, to include an administration succession plan, continued implementation of the TILE program, administrative internships the TCAP consultant model, and a more rigorous evaluation process for leadership team members (w/individual contracts). A motion was made by Ms. Bell and seconded by Mayor Crean to accept the goals as amended. So voted. It was moved by Ms. Coburn and seconded to adjourn. Unanimously voted. The meeting adjourned at 9:45 PM. Janet Norris Secretary Regular Meeting October 16, 3003 Page (6)