Loading...
1998-04-13 BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS April 13, 1998 A regular meeting of the Beverly School Committee was held on Monday, April 13, 1998 in the Beverly High School Library, Beverly, MA. Members Present: Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, Mayor ScanIon and Mrs. Goodenough. Members Absent: None Also in Attendance: William Lupini, Superintendent of Schools, Keith Manville, Assistant Superintendent of Schools, and Judy Mulligan, Business Manager. Mrs. Goodenough called the meeting to order at 7:10 PM. The Pledge of Allegiance was led by Mr. Cahill. RECOGNITIONS Superintendent Lupini acknowledged Mr. and Mrs. Richard Blazo, parents at Ayers Ryal Side Elementary School, who recently presented a check to the Ayers School for $1500.00 which will be used to purchase a computer system for a classroom at the school. Other notable recognition by members included: - Technology Night at the Cove Elementary School - Reading programs in elementary schools - McKay Elementary School Science Fair - Memorial Middle School play - Briscoe Middle School play - All City Band Concert in April - BHS Orchestra and Chorus excellent productions - Notice of Governor's attendance at Briscoe Memorial Day Program May 15 STUDENT REPRESENTATIVE'S REPORT There was no report; the student representative was not in attendance at the meeting. APPROVAL OF RECORDS · It was moved by Mr. Cahill and seconded to approve the records of the regular meeting held March 9, 1998, as presented. Unnaimously voted. Regular Meeting April 13, 1998 Page 2 COMMUNICATIONS Members received communications regarding the budget process, the closing of the Endicott program at Patten School, questions regarding the vote on the new assistant superintendent position, Day On The Hill scheduled for May 14, and receipt of a letter from Representative Tierney, which will be duplicated and mailed to members. SUPERINTENDENT'S REPORT Staffing Superintendent Lupini presented recommended procedures for creation of a new position within the district. Policy on Creation of New Position(s) All positions must be recommended by the Superintendent and approved by the Standing Committee on Finance and Facilities prior to consideration by the School Committee. Position recommendations should be brought to the next regularly scheduled meeting of the Standing Committee on Finance and Facilities. When necessary, the Superintendent has the authority to create temporary positions in the interim before a meeting of the Standing Committee on Finance and Facilities and the next regularly scheduled meeting of the School Committee. All position recommendations must include a Superintendent recommendation, starting date, specific building information, and identification of funding for the position. · It was moved by Mr. Cahill and seconded that the School Committee adopt the administrative recommendations concerning procedures for creation of a new position within the district. Unanimously voted. The recommendations were accepted as a First Reading and will be considered for a Second Reading and policy adoption at the next regular meeting. Superintendent Performance Goals - Progress Report A summary of progress on goal areas will be included as part of the Superintendent evaluation packet, to be mailed to members the middle of April. Building Issues A brief update was presented on all building projects. Regular Meeting April 13, 1998 Page 3 Mr. Lupini updated members on options to address enrollment concerns at the Centerville Elementary School, including enlargement of the present kindergarten room, which would allow all classes (grades K-5) to remain at Centerville for the 1998-99 school year. The approximate cost of the project would be $25,000, funding to come from the FY99 budget. There is no room at Patten Elementary School for additional classrooms, therefore moving the kindergarten class to Patten is not an option. Job Descriptions · It was moved by Mr. Cahill and seconded to approve the job description for Assistant Superintendent for Elementary Education, with noted changes (add certification as an elementary teacher, and include vertical and horizontal articulation between elementary, middle and high schools). Unanimously voted. · It was moved by Mr. Cahill and seconded to approve the job description for Assistant Superintendent for Secondary Education, with noted changes (include vertical and horizontal articulation between elementary, middle and high schools). Unanimously voted. · It was moved by Mr. Cahill and seconded to approve the job description for Grants Coordinator/Director of Institutional Development, as presented. Unanimously voted. Emergency Building Plans Principals have been requested to create emergency (evacuation) plans and submit in draft form to the Superintendent by April 28, 1998. Dedication Plaque for McKeown Elementary School The Building Commission voted to authorize the School Committee to decide what information should be included on the dedication plaque for the new school. · It was moved by Mr. Cahill and seconded to include the names of members of the former Building Commission and representatives of the Joint Elementary Facilities Committee on the McKeown School dedication plaque. (This action to be at the discretion of Mrs. Mulligan, Business Manager. If the budget allows, include names of current School Committee and City Council members; if funding is not adequate for additional names, purchase a second plaque, funding to be determined.) Unanimously voted. Multi-Age Project at Hannah Elementary School A "pilot" multi-age project for the 1998-99 school year was presented at the meeting of the Standing Committee on Curriculum, Instruction and Student Life. Regular Meeting Apdl 13, 1998 Page 4 The Superintendent has given permission for the multi-age project to be implemented at Hannah Elementary School next year. School Wear A "pilot" school uniform project at the McKeown Elementary School for the 1998-99 school year was presented at the meeting of the Standing Committee on Curriculum, Instruction and Student Life. The principal, Mrs. Harlow, and the Superintendent will meet to finalize procedures for the project to be implemented for the 1998-99 school year. School Starting Times · It was moved by Mr. Cahill and seconded to adopt the administrative recommendation for starting time changes for the 1998-99 school year as follows: (All other elementary school times remain the same - 8:30 AM - 2:25 PM). McKeown Elementary School 8:15 AM - 2:10 PM Ayers Elementary School (at McKay) 8:45 AM - 2:40 PM Patten Elementary School Full Day Kindergarten 8:45 AM - 1:45 PM Half Day Kindergarten & Grade 1 8:30 AM - 2:25 PM. Unanimously voted. Substitute Teachers Superintendent Lupini requested permission to utilize a subcontracting service for the remainder of the current school year to provide substitute teachers when the district is unable to secure enough substitute teachers. Based on the success of the service, the Superintendent would like to investigate subcontracting the assignment of substitute teachers for the 1998-99 school year. ° It was moved by Mr. Cahill and seconded to approve the Administrative request to utilize a subcontracting service for the remainder of this school year when the district is unable to secure enough substitute teachers. Unanimously voted. Policy Revisions · It was moved by Mr. Cahill and seconded to approve the adoption of policy revisions in School Committee Operations - Meetings 3. Procedures c. Rules of Order to change wording, where applicable, to reflect the City Charter reduction in the number of School Committee members from 9 to 7, and the requisite two-thirds vote of the full membership on motions/major decisions. Unanimously voted. Committee Reports Hurd Stadium Advisory Committee Mr. McHugh, Chair, reported on the meeting held April 8. Fund-raising efforts are continuing and representative from the North Shore Technical School will be contacted to begin renovation work in September. Regular Meeting Apdl 13, 1998 Page 5 Standing Committee on Finance and Facilities Mr. Bjork, Chair, reported on a meeting held March 23, 1998. The next meeting will be held at the Beverly High School Library on Tuesday, April 14, 1998. A Public Hearing on the proposed School Department budget will be held on Monday, April 27, 1998 at 6:30 PM in the Beverly High School Auditorium. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to approve the transfer of $3750 from Custodial Overtime to Guidance Counselor salaries, as requested by the High School principal. Unanimously voted. · Upon the recommendation of the Standing Committee on Finance and Facilities, it was moved by Mr. Bjork and seconded to create an in-school suspension aide position at Beverly High School. Unanimously voted. Standing Committee on Curriculum, Instruction and Student Life Mrs. Frutiger, Chair, reported on a meeting held April 6, 1998. Minutes will be mailed to members. Discussion items were addressed under the Superintendent's Report earlier in the meeting. Subcommittee on Negotiations Mr. Cahill, Chair, reported an initial meeting with representatives of AFSCME will be held on April 14. The next meeting with the BTA will be held on April 28. Minutes of previous meetings are included in meeting materials. · It was moved by Mr. Cahill and seconded to go into Executive Session to consider negotiations with union personnel, take whatever action necessary, and not return to Open Session. A roll call vote was requested, which resulted in the following: YES: Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, Mayor ScanIon, and Mrs. Goodenough. NO: None Unanimously voted. The Committee recessed at 8:14 PM. The Committee went into Executive Session at 8:30 PM. Elizabeth Frutiger Secretary BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS April 27, 1998 A School Committee Public Hearing on the proposed FY99 School Department budget was held on Monday, April 27, 1998 in the Beverly High School Auditorium, Beverly, MA. Members Present: Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Mr. McHugh, and Mrs. Goodenough. Members Absent: Mayor ScanIon Also in Attendance: Bill Lupini, Superintendent of Schools, Keith Manville, Assistant Superintendent, and Judy Mulligan, School Business Manager. The hearing was called to order by President Linda Goodenough at 6:37 PM. Mrs. Goodenough stated the reason for the public hearing, citing M.G.L. Chapter 61, Section 38 N, and the Beverly Municipal Charter, Article 6, Section 6.2. A legal notice of the hearing was published in a local newspaper with a summary of the proposed FY99 additions. Copies of the proposed budget have been made available to the public, and the budget hearing being held to afford citizens the opportunity to be heard regarding the budget proposal. Mrs. Goodenough turned the proceedings over to Mr. Bjork, Chair of the Standing Committee on Finance and Facilities. Mr. Bjork presented a brief overview and explanation of the budget, noting figures for level funding, summaries of significant changes, and information on grant funding. A narrative from the Superintendent was included, showing justifications for proposed changes in the budget. The following persons were recognized to speak. Written comments will are included in the records of the public hearing. Kate Davis, Toni Musante, Tracey Brady, Liz Crean, Debra Debski, Karen Wonoski, Mary Grant, and Charlene Baer. When no other persons requested to be recognized for input, the hearing was declared closed. The hearing closed at 7:20 PM. Elizabeth Frutiger Secretary BEVERLY PUBLIC SCHOOLS BEVERLY, MASSACHUSETTS April 27, 1998 A special joint meeting of the Beverly School Committee and the Beverly City Council was held on Monday, April 27, 1998 at the Beverly High School Library, Beverly, MA. School Committee Mr. Bjork, Mrs. Brusil, Mr. Cahill, Mrs. Frutiger, Members Present: Mr. McHugh, and Mrs. Goodenough. School Committee Mayor ScanIon Members Absent: City Council Mr. Flaherty, Mrs. McGlynn, Mr. Martin, Ms. McMahon, Members Present: Mr. Rollins, Mrs. Troubetaris, Mrs. VanLiere and Mr. Gilmore. City Council Mr. Murray Members Absent: Also in Attendance: Keith Manville, Assistant Superintendent, and Judy Mulligan, School Business Manager. Mrs. Goodenough called the meeting to order at 7:45 PM. Opportunity was provided for questions regarding the proposed school department budget. Concerns were voiced surrounding lack of maintenance of school buildings over the past several years, due to budget cuts, and the need to appropriate funding for the schools and make maintenance a top priority. Suggested areas for possible cost-cutting and cooperative efforts included collaboration with the Department of Public Works, and regionalized health care. Copies of the proposed five-year maintenance plan will be forwarded to members of the City Council. A Joint School Committee and City Council Secondary Facilities Committee will be formed after July 1. Mr. Gilmore and Mr. Flaherty expressed pleasure in the renewed credibility with the School Committee and their working relationship, noting positive feedback from the community, as well as strong support for Superintendent Lupini. The meeting adjourned at 8:25 PM. Elizabeth Fruitiger Secretary