2004-01-08 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Parks and Recreation Commission
Subcommittee:
Date: January 8, 2004
Place: Beverly Public Library
Board members present: Hark Casey, Bill Collins, Jack O'Neil, Lauren Young, Patti Adams, Dave
Gardner, Gary Lambert
Board members absent: Arthur Powell
Others present: Director Bruce Doig and Tom Scully
Minutes of previous minutes were accepted as written.
DIRECTOR'S REPORT
North Pole Calling: about 130 children were called...was a great success
Lynch Park Advisory Committee: Made a successful presentation was to the City Council, which was
seen by many people on cable. Feedback was very positive.
Lynch Park Barn Roof: Money has not been approved yet, City Council holding it over for Mayor
Scanlon's input.
Veterans Memorial At Odell Park: No news since last meeting. Subcommittee should meet soon to
discuss appropriate uses for park. Meeting set for 1/16/04 at noon at Lynch.
Renovations: Work continues on our building. Window estimate has doubled from $4500 to $9000 due
to the fact that the original estimate did not include the 10 bathroom windows and other windows were
miscounted. There are 21 regular windows instead of 18. Question is to go ahead or stay with the
windows we have. Decision was made to go ahead with the new windows since the Commission had
previously approved up to $10,000 from the Enterprise Fund for this project. The current estimates bring
our expenses to about $8500. Also decided to replace all storm doors, the rear and side door but not to
replace the door near the payphone until a decision is made on handicap accessibility.
Beverly Golf & Tennis: No word recently about the pool. Will try to reach them soon for an update on
whether Golf & Tennis Commission wishes to spend the money ($30,000) to bring the pool up to code
and whether Johnson Golf wants us to manage the pool again this summer.
Field Committee: Discussed upcoming meeting (1/12/04) with field users about updated fees and
regulations. Field Committee will work to update Field Plan and improve facilities.
Gloucester Crossing Initiative: Bruce attended a meeting in December sponsored by Beverly
Affordable Housing Coalition regarding more programming for the Gloucester Crossing area, especially at
Holcroft Park. YMCA, Endicott College, Police and Essex County DA's Office were all represented. Good,
informative meeting that produced many great ideas. Greatest challenge will be funding. There was
discussion about a grant from Community Development. No commitment on our part has been made as
yet.
LONG RANGE PLANNING
Topics for future meetings were discussed along with updates to the Long Range Plan for the
Commission, Topics were assigned specific categories:
Parks and Open Space
Develop opportunities for memorials beyond benches
Coastal Recreation Program
Dane Street Beach
Greens Hill
Vitale Property
Norwood's Pond
Dog Park
Veterans IVlemorial at Odell Park
ADA Compliance
Policies, procedures and rules
PR Commission Meeting
3anuary minutes
Page 2
Recreation Programs
Visibility and PR
Policies, procedures and rules
Playgrounds
ADA Compliance
Equipment
Policies, procedures and rules
Maintenance and repair
Fields
Policies, procedures and rules
School Dept property
Maintenance and repair
ADA Compliance
Facilities
ADA Compliance
Vandalism
Security
Policies, procedures and rules
Maintenance and repair
Budget and Finance
Enterprise Fund
Protection of Enterprise funds
Revenue generators
Aquatic Programs
BG&T Pool
Beaches
Policies, procedures and rules
Maintenance and repair
ADA Compliance
Staffing
Communications
Website Updates
PR
Signage
Communication with other city groups (Council, Commissions, Schools, etc,)
Meeting adjourned.
Respectfully submitted,
Gail Carmody
Recreation Department