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1997-03-06BEVERLY PARKS & RECREATION COMMISSION Minutes of meeting held March 6, 1997 Present: Bruce Doig, Al Churchill, Don Anastasi, Jane Lyman, Liz Caputo, Joan Fairbank, Tom Scully, Michael Papamechail, Phil Klimowicz. Previous minutes: accepted with a correction that Don Anastasi was not present. Discussion was held regarding field work, watering, etc. It was asked when Bessie would be done. DPW said it would depend on the weather and suggested the field be kept out of play until games begin. DPW asked for a Little League schedule asap. Extension to Innocenti Park fence (middle section) wes also discussed. Bruce asked if netting could be installed in that section. Mr. Churchill asked about the Brown Playground (Vittori) equipment. DPW has looked at it and reported it needs refurbishing. Mike suggested that a professional consultant be brought in to check all equipment and advise on safety problems, etc. Mr. Anastasi suggested getting a equipment company to give us a bid on fixing equipment. Joan will look over the Brown equipment and talk to Arthur Powell (Trustees) regarding their offer to purchase new equipment. Date for the 1997 Park Tour was discussed. Date for the 1997 Field Summitt was set for Th, March 20. DIRECTOR'S REPORT - received e request for use of Lynch Park for their annual Road Race in June. In addition, they have asked to put up a tent in case of bad weather. Motion was made by Don Anastasi to grant request without the tent. Motion carried with all in favor. -explained the need to move evening classes from the Senior Center to new locations due to provisions in the grant. -asked Mr. Scully to summarize a recent meeting they had with Marshall Handly regarding field permits. Mr. Scully explained that Marshallstrongly suggests we have problem with the way fields are being assigned. People not in a league cannot get field space. It was recommended that we find a way to provide these people with access to a field. The other issue discussed was regarding who really controls Harry Ball Field and whether or not the City has sufficient access in the event of an emergency. Mr. Churchill said that DPW, Fire and Police all have keys to Harry Ball. Third issue concerned the Harry Ball neighbors and promises made to them regarding restricting the use of the sound system. It was decided that a meeting with Mr. Handly should be scheduled prior to the field summitt on March 20. -Situation at Bartlett was discussed. Questions rose regarding why the people who dug up that park cannot be held responsible for restoring it as promised. Discussed 97-98 budget Joan prepared. Motion was made and seconded to accept budget as presented. Motion carried with all in favor. Meeting adjourned. Respectfully submitted, Gail Carmody Recreation Dept. RECREATION DIRECTOR'S REPORT FEBRUARY 1997 Paul McCarthy of Centerville requested that the developer put in a fence between his property on Cherry Rd and the new Maplewood land that is supposed to be used as a tot lot. This lot is not clearly defined and has a large water pit on the adjacent property. OBEAR PARK Met with Tina again over new bid to be advertized. Some things hinge on what may be able to be done in-house. I have been researching other maps that may be available with Harbor Management Authority and SESD. A postion of the ballfield to to water is available by the latter. EVENING PROGRAM: The Tuesday night series begins next Tuesday through February 13th at the Senior Center with the Monday nights beginning on February 24th through April 14th. At this moment we already have 200 registered. Our.goal is to double the numar registered last year. We are offering 76 programs this Mari Matt is doing a great job organizing trips and coordinating publicity for all programs. CAMPS We participated in the Camp Fair last weekend sponsored by Glen Urquhart school. We had great response from the participating families, both adults and youth, to our staff and their camps. We have 26 camp sessions booked with deposits already. (Many responded to the camp flyer that was included in the brochure.) The camp information has never been completed this early, with registration beginning in June. I feel that this summer all camps will have waiting lists, not just Tiny Tykes and Adventure Camp! Summer Job Applications are out to the schools and are due by April 1st. I am still waiting for a report from Goric regarding playground equipment repair and for a meeting with Michael McGuffie regarding the wood fiber carpet surface for our equipment.