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1995-11-20 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 11/20/1995 Place: Beverly Public Library Board members present: Diane J. Costs, Nancy A. Bender, Edward E. Brindle, Katherine L. Fanning, Margaret C. Goodwin, Neil B. Olson, Kevin S. O'P, eilly, Helga Senko, and John R. Young Board members absent: Others present: Recorder: Anna Langstaff Regular Meeting Board of Trustees - Beverly Public Library November 20, 1995 Present: Nancy Bender, Edward Brindle, Diane Costa, Kay Fanning, Margaret Goodwin, Neil Olson, Kevin O~Reilly, Helga Senko, John Young. Also Present: Thomas Scully, Anna Langstaff Diane Costa presided. Edward Brindle made the motion, seconded by Nancy Bender, to accept the minutes of October 16, 1995 as read. Motion passed. Committee Reports Personnel: No report. Administration: No report. Finance: Edward Brindle inquired when the library budget needs to be submitted to City Hall. Tom Scully reported that the budget should be submitted on January 1, 1996, but that he is still awaiting the final word from the City Finance Director. Tom Scully will try to have the budget done for the December 18th board meeting. Items that Tom Scully would like to include in the FY96/97 budget: Young Adult Librarian position, fully funded maintenance and supply account, fully funded maintenance coreracts for HVAC and elevator contracts. Increasing those items will impact state aid formula requirements. There was a discussion of repair items, capital improvement needs, budget needs, and the bookmobile. Nancy Bender suggested that Tom Scully present a budget detailing all the library's needs to the Mayor. Long Range Planning: Nancy Bender reported on Long Range Advisory Committee meetings held in October and November. The survey will be conducted in February. The Board discussed several items, such as conducting a telephone survey, identifying constituencies, writing sections ahead of time, defining what to present to the Advisory Committee and what the Advisory Committee will be asked to formulate. January 1996 board meeting will be dedicated to brain storming ideas for the Long Range Plan. The next Long Range Advisory Committee meeting will be Wednesday, January 10, 1996. Report of the Library Director 1) Tech Model: Computers are on display at the library from November 20-30, 1995.2) Beverly Citizen: First check from the Beverly Citizen for $12,000 was received on November 15. $9,000 will be spent on picture books for the Main Library Children's Room and $3,000 will be spem on picture books for the Farms Branch. 3) Charter: Voters approved the new Charter. After January 1, 1996 a committee will be appointed by the Mayor to review the structure of city government. The Mayor's target date for implementing charter changes is July 1, 1996. 4) Inheritance: Heirs have until the end of November to file a response to the inventory of the estate. If there are no objections, the settlement of the estate can proceed. 5) State Aid: The library will receive $24, 983 in state aid. Communications 1 ) Le-~ter received from St. Peters Church Endowment and Memorial Fund thanking the Trustees for their gift in memory of Robert Nelson. 2) Nutcracker Tea Party will be held at Farms Branch on Sunday, December 10 at 1:00 P.M. 3) Tea for volunteers will be held at the Main Library on Thursday, December 7 at 3: 00 P.M. 4) Nancy Bender sent a letter to Will Barnet listing several items such as a piano, display boards, furniture, art/music video collection, and Barnet prints which he may want to donate to the library. Will Barnet will send prints to round out our print collection; he may also send a donation to the library at the end of the season. He suggested that the library may want to sell some prints to local corporations. Unfinished Business 1) Fund Raising: Diane Costa discussed ways to proc.~xi with fund raising. Perhaps a fund raising subcommittee should be formed. Several ideas, such as developing a case statement and contacting a consultant to review our fund raising campaign, were discussed. These ideas will be discussed further at the December 18th board me~ing. 2) Furniture List: Copies of the furniture list were distributed. New Business None The next meeting ofthe Board will be Monday, December 18, 1995 at 7:00 P.M. at the Main Library. There being no further business, the meeting was adjourned at 9:00 P.M. Anna Langstaff, Recorder