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1984-10-29 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 10/29/1984 Place: Beverly Public Library Board members present: Richard L. Buekley, Katherine L. Fanning, Kathleen M. Henrichon, Susan M. Salt, and Nancy A. White Board members absent: Lester C. Ayers, Conhie E. Dooling, Kevin J. Murphy, and Neil B. Olson Others present: Vada Komieh, League of Women Voters Recorder: Regular Meeting Board of Trustees - Beverly Public Library Monday, October 29, 1984 7:30 P.M. Present: Richard BuckIcy, Kay Fanning, Kathy Henrichon, Susan Salt, Nancy White Absent: Lester Ayers, Connie Dooling, Kevin Murphy, Neil Olson Observers: Karen Reynolds, Beverly Times; V ada K omich, League of Women Voters; Howard Cali sh Presiding officer, Kathleen Henrichon, Secretary. The meeting was recessed for 5 minutes to wait for a quorum. The minutes for the September 17, 1984 meeting were approved as presented. Committee Reports: Administration - Mrs. Calish presented the report for Keyin Murphy, regarding the roof. Unanticipated problems with the stonework required an additional $25,000.00 for repair and replacement. This amount has been allocated by the city. Mrs. Calish explained that the chimney repair had been delayed due to a change in specifications. Personnel - No report. Finance - No report. Librarian's Report: 1) The adult program attendance for September was omitted from the September report. The amount was 158.2) An up-to-date financial statement was distributed. This covers "salaries" through October 26, 1984; "Maintenance" through October 5, 1984. 3) Mrs. Calish mentioned repair items that were underway - shades for the Reference and Reading Rooms, scheduled repair to Bookmobile Roof and possibly painting of the body. 4) NOBLE The Bureau of Library Commissioners has presented a grant orS136,000.00 to the consortium to add another processor to the central processing. This will increase the number of ports to be available, and will provide enough ports for those libraries who plan to use Public Access Catalogs (PAC's) in the future. The charge for each port will be $300.00 instead of $3,000.00 as a result of this upgrade. 5) The filling of all positions has been authorized by the Mayor and Board of Aldermen. The Children's Librarian is already in place and the Assistant Director will be appointed by November 15th. 6) Union negotiating meeting is scheduled for Wednesday, October 31 at 3:30 P.M. 7) Eastern Region Annual Meeting is scheduled for Wednesday, November 14. The Annual Meeting has been changed from May or June to November. Mrs. Calish will represent library. Board Chairman's signature needed. 8) Mrs. Calish was able to arrange a workable vacation schedule for the Farms Branch. Mrs. Fanning expressed her approval. 9) Mrs. Calish announced that Suzanne Nichelson Wonson gave birth to twin daughters last week. Mr. Buckley made a motion to send $25.00 Savings Bonds (maturing at $50.00) to each of Suzanne's twins, and also to Dee Hanley's new baby. Motion was adopted. Communications: 1) A letter from the Board of Library Commissioners stating an expectation of L.S.C.A. grant funds for new construction. At Mrs. Salt's suggestion, the Board recommends that the appointment of a Building Planning Committee be included on the agenda of the next meeting. 2) A letter from Senior Library Assistant Bemice Gilman stating her intention to retire as of February 5, 1985.3) A letter from Police Department officer, Sgt. Ron Gagne, recommending the installation of parking meters in the library parking lot. This was referred to the Administration Committee. 4) A letter stating that a permit had been granted to Flint & Zapantis for building alterations on property abutting the library. Unfinished Business: Re: additional staff parking. Mr. BuckIcy made a motion to send a request to the Mayor for funding to provide additional employee parking spaces along-side the driveway leading to Winter Street, in consideration of the safety of the staff Motion adopted. Librarian's Contract: Mrs. Henrichon reported that it is her understanding that small details are being ironed out and should be presented to the Board for consideration, either at a special meeting or at the next Trustees' meeting. New Business: Mrs. Fanning reported that the ramp is almost finished. She would like a chain attached to the bottom of ramp, to be attached when library is not in use. She also wants to be sure a handicapped parking space will be created in front of the library. Mrs. Calish will check with Alan hubert. Mrs. Fanning also called attention to broken lamp-post in front of library. Destruction by vandals. Mr. Buckley moved to adjourn at 8:00 P.M. The next meeting will be Monday, November 19, 1984 at 7:30 P.M. Esther Calish, Recorder