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1980-01-24 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 01/24/1980 Place: Beverly Public Library Board members present: Neil B. Olson, Lester C. Ayers, Mary K. Connots, Dr. Edna M. MeGlynn, and Emily P. Morency Board members absent: John R. Coogan, Katherine L. Fanning, Oleg M. Pohotsky, and Beatrice R. Vitale Others present: Vada Komich, League of Women Voters Recorder: Barbara Bruno Regular Meeting Board of Trustees - Beverly Public Library January 24, 1980 - 7:45 p.m. (Postponed from January 17, 1980) Roll Call of Members: Present were: Neil B. Olson, Chairman; Miss Mary K. Connors, Dr. Edna MeGlynn, Lester C. Ayers, Mrs. Emily P. Morency Also present were: Esther Calish, Barbara Bruno and Vada Komich from the League of Women Voters. Minutes were accepted as presented. Motion made by Lester Ayers and seconded by Dr. MeGlynn. Committee Reports: Administration Committee. Mrs. Calish reported that the Friends are giving main library the fund new, coordinated informational and directional signs and also have offered to furnish the staff room with appliances. Personnel Committee. Mrs. Calish reported that she has written to the Mayor to till the Youth Services position permanently. It bad been filled on a temporary basis. The position will be posted and there is an interested candidate. Finance Committee. Mrs. Calish will be completing the final figures on the budget this week. The Mayor has requested the same format as was used last year. Because of the incapacitation of Mr. Green, Mr. Freyman has been accruing considerable overtime which may require a transfer within the budget. Mrs. Calish will see to this immediately. It is best to use all the funds allotted by the city and state before resorting to trust funds. The letter requesting the state aid funds has been sent to the city. New radiator valves being installed will be paid for from the dog tax money. Report of the Librarian: Mrs. Calish had a report from the Extension Services Department detailing the programs offered at the Farms Branch and through Senior Services. Gasoline was siphoned from the bookmobile the week of December 3rd, necessitating the installation of a locked gas cap. The retirement party for Anna Pesce was an overwhelming success with more than 140 people attending. The Friends of the Farms Branch have instituted a newsletter, a copy of which was displayed. According to prescribed rules and regulations and as indicated by the Agenda, a poll was taken to convene in executive session. Executive Session Minutes separate Communications: Mr. Olson read the letter from Martha Hutchins stating her intention to retire after Mr. Olson also read a letter from the Committee an Public Service and Aid and a Resolution of the Board of Alderman (appended) requesting a meting on Wednesday, January 30, 1980 at 6:30 p.m. Mrs. Calish stated that she bad spoken with Mr. Ricci who had instructed her to bring evidence to the meting showing that the security system is not harmful to hearing aids or pacemakers. She is prepared to do so. Mr. Olson requested members of the Administration Committee to attend and also any other trustees and staff members Unfinished Business. Discussion of the allocation of the network grant computer terminal investment was postponed until next meeting. It was moved by Mr. Ayers and seconded by Dr. McGlynn that Mrs. Calish make all background information on this available to the new members of the Trustees and to meet with them for an orientation session an this and other current issues. Motion carded. Mrs. Calish will inform the present Trustees of the meeting so that they may attend. Mr. Ayers made a motion to thank the retiring Board members, Mr. Pohotsky and Mrs. Vitale, for their work and the influential part they have played in guiding the library during their tenure. Mrs. Morency seconded the motion. Motion carded. Public Presentation. None. Mrs. Calish was instructed to schedule the next meting so that it did not coincide with school vacation week. An attempt will be made to arrange the meeting for February 14th. Upon motion of Mr. Ayers, seconded by Mrs. Morency, the meeting adjourned at 9:30 p.m. Barbara Bruno Recorder