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1978-04-20 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 04/20/1978 Place: Beverly Public Library Board members present: Nell B. Olson, Lester C. Ayers, John R. Coogan, Dr. Edna M. MeGlynn, and Emily P. Morency Board members absent: Katherine L. Fanning, Oleg M. Pohotsky, and Beatrice R. Viiale Others present: Recorder: MINUTES Beverly Public Library Regular meeting of Board of Trustees Thursday, April 20, 1978 7:45 P.M. Present: Mr. Olson, Chairman, presiding; Mr. Coogan, Mrs. Moreney, Mr. Ayers, Dr. MeGlynn. Motion made and seconded to accept minutes of regular meetings of February 23 and March 16 and special meeting of March 30, 1978, as recorded. Mr. Olson asked Mrs, Calish if there was still a need for a parking lot study committee. Mrs. Calish suggested waiting until fall, since the situation has improved temporarily. Mr. Olson made the following committee appointments: Committee on Finances - 4 members: John Coogan, Chairman Neil Olson Lester Ayers Edna MeGlynn Committee on Personnel - 3 members: Oleg Pohotsky, Chairman Emily Moreney John Coogan Committee an Administration - 4 members: Neil Olson, Chairman Kay Fanning Beatrice Vitale Fourth member to be appointed when new Trustee is appointed to fill Mrs. Isenberg's unexpired term. Personnel Report: Mr. Ayers requested that Trustees be given a copy of the current table of organization and the names of the employees holding the various positions. Mrs. Calish reported that she had checked on the legality of staff working ten consecutive days. It is legal if voluntary. Discussion of proposed union contract with Mr. Ayers, who had not been present at previous discussion. Trustees will formulate a letter, or statement, regarding the unconventional aspects of the scheduling, which it is felt can affect work efficiency and, therefore, public service. Union negotiations are still underway. Mr. Pohotsky has contract and will be working on it. Librarian's Report: Custodians have requested payment for four hours (callback time) when they retum to library to close up when another custodian is on vacation: Since this has always been pre-arranged, until now the library has paid just for the me hour, overtime. Mrs. Calish will have to seek clarification from the city, since this involves an anticipated increase in budget. Old Business: Mrs. Calish read letter from. Interact, Inc., the architectural firm currently working on the expansion of the public library in Peabody. This letter proposed doing a feasibility study for Beverly Public Library to determine expansion needs and propose solutions. This study would be done on a contingency basis, with payment to be made only if the project (a building addition) receives funding Mrs. Calish reported that the Essex County Cooperating Libraries exhibit at the North Shore Shopping Center Mall in Peabody was very successful. Motion made and seconded that Trustees thank Mrs. Calish for all her work and to congratulate her for coordinating the exhibit so successfully. Communications: Mr. Olson read a letter from Diane Isenberg containing her resignation from the Board of Trustees. New Business: Mrs. Calish stated that Mr. Rohr (rare book dealer) has picked out 32 foreign language books from collection of old books down in basement that he would like to buy now. Motion made and seconded that disposition of materials be made at discretion of the Head Librarian. Friends of the Library, through the Head Librarian, will be asked to submit a proposal for disposition of reminder of materials. Bookmobile: Bid from Miracle Auto Body: $180 for repair to body, $650 for painting, total $830. This was lowest of three estimates. Public Works Department will do lettering free. Adjourned: 9 P.M. Esther Calish Clerk