No preview available
09/20/1973 City of Beverly, Massachusetts Public Meeting Minutes Board: Library Trustees Subcommittee: Date: 09/20/1973 Place: Beverly Public Library Board members present: Louisa V. Conrad, Lester C. Ayers, Diane M. Isenberg, Robert W. Lovett, Mieth Macset, Barbara D. gisley, and Samuel E. Tappan Board members absent: Pdchard J. Bronstein, and Carolyn F. StandIcy Others present: Recorder: Mark A. Nesse Thursday, September 20, 1973 4:00 P.M. The regular meeting was held at the Library on the above date. Present were Mrs. Conrad; presiding, Mr. Maeser; Mr. Ayers; Mr. Lovett; Mr. Tappan; Mrs. Risley; and Mrs. Isenberg. The minutes of the last meeting were read and approved. VOTED: To appoint Mark A. Nesse, derk. Financial statements were studied and discussed. Accounts which were running markedly ahead or behind budget allocations were discussed, as was the possibility of changing the form of the financial statement itself. VOTED: To revise the format of the financial statement to show columns for "budgeted to date", "expended to date" and "appropriation." Mr. Nesse reported to the Board on the following ongoing projects and other areas. 1. Screening for the Young Adult position has narrowed the field to two candidates. VOTED: To authorize the Personnel Committee to appoint a Y/A Librarian. Personnel Committee to meet immediately after the full meeting to make arrangements for an early interview date. 2. Change in copy machine from Olivetti to Xerox. VOTED: To go ahead with changeover, pay Xerox bins out of current maintenance budget, and authorize Mr. Nesse and Mrs. Conrad to work out any other details. 3. Several changes necessary in the telephone system and rate increases win exceed amount budgeted. Decision to request shift of $605 from "All Other Outlays" to maintenance budget in Spring of 1974 to cover the anticipated shortage. 4. General Observations and plans for changes in building: a. Move grills and Social library to Yellow Room; b. Leak in roof over Youth Room and Reference Room; c. Need for index table; d. Modify "Study" room and move genealogy room into it. Use current genealogy room for microfilm readers and public typewriters. e. Top stack level overcrowded, periodicals falling apart. Need to move into microfilm for both reasons. f. Stark appearance of Children's room, need to put up pictures, posters, etc, Suggestion to display children's art from various schools on a rotating basis. Need for strollers noted-, g. Change in entrance-way; desk changed to Adult Reading Room side, Card Catalogs moved to wall below stairs; h. Bookmobile will not last much longer. Need to consider other means of serving those now served by the bookmobile. 5. Request of Friendly Garden Club and Credit Union for use of Auditorium/Yellow Room, approved. Mark A. Nesse, to develop form to be completed by requesting groups, and to check on use policy passed by Trustees in past. In general, Librarian to use own discretion in scheduling groups. 6. Plumbing work to be done on Farms water heater and main building boiler valve. 7. Parking meters have been installed in front of building, helps somewhat. 8. Sunday opening. 9. Vacancy filled - P.T. Ass't. Farms custodian open. 10. Letter from Mayor read. 11. Letter from Mrs. Fanning read. 12. Brickwork in front of building discussed. Feeling to assign low priority to repair of brickwork after plumbing and roof. 13. Letter from Mrs. Pesce read and discussed. Pay increases not possible at this time due to election year. Pay increase not warranted under current pay plans based on too longevity after 18 months service. No current procedure to grant longevity raises or increments to pages after probationary period. VOTED: All personnel matters to be handled by the Librarian with understanding that appeal to Personnel Committee and full board is possible if employee dissatisfied. 14. Project to index the Beverly Times and hold workshop on indexing local newspapers will be proposed to the National Endowment for the Humanities for funding. Will proceed at our own slow pace if funding from this source and others not available. 15. Meeting of G.B.P.L.A. at Winthrop noted, and importance of House B ill 6 5 8 8. A card for Miss Standley was signed by the members. MEETING ADJOURNED at 6:05 P.M. Mark A. Nesse Clerk