1961-11-16 City of Beverly, Massachusetts
Public Meeting Minutes
Board: Library Trustees
Subcommittee:
Date: 11/16/1961
Place: Beverly Public Library
Board members present: Louisa V. Conrad, Anne P. Bryant, Saul J. Cagan, Frank P. Hyde,
Bruce Lancaster, Frederick H. Pierce, Carolyn F. StandIcy, and Thomas J. Tooracy
Board members absent: Russell P. Brown
Others present:
Recorder: Marion A. Brown
Thursday, November 16, 1961 4 P. M.
The Board of Trustees held their meeting at the Library in the above date. Present were Mrs. Conrad,
Miss StandIcy, Mrs. Bryant, Mr. Hyde, Mr. Lancaster, Mr. Pierce, Mr. Cagan and Mr. Toomey.
The records of the previous meeting were read and approved and the Finance Sheets were studied
and accepted.
The 1962 Budget was studied and discussed at length. It was VOTED to approve the following as
presented by the Finance Committee: SALARIES $77,898.80, the Staff set by the Barrington Survey
including the 1962 raises $11,500 was set for pages, bowever ifa Clerk-typist $2652 and Bookmobile
full-time assistant $2906 are allowed by the Mayor only $5941.20 would be needed for pages.
MAINTENANCE:
Books $9343 Furniture 1000
Replacements 1500 Janitor Supplies 600
Periodicals 1200 Care of Grounds 200
Binding 800 Printing 400
Fuel 2000 Office Supplies 1000
Lighting 2400 Book supplies 2000
Telephone 505 Bookmobile Main. 500
TOTAL $24,448
OTHER OUTLAYS: Beverly Farms Roof(20 yr. Bond) $1,500
Beverly Farms Waterproofing 800
Main Library stacks & Reference-Room $32,000
Bookmobile 3,800
TOTAL BUDGET $136,646,80
It was VOTED to send a letter to the Mayor, herein on file, explaining in detail the great need for
Clerk-typist and Bookmobile Assistant, as well as the necessary increases of many of the Maintenance
Mr. Toomey reported for Administration that a bu~.Ter system, for protection purposes, will be
installed at the Farms Branch to connect with the Fire and Police Stations.
Reports of Circulation and Department Heads were approved as read and placed on file.
Mr. Hyde stated that the Beverly Rotary Club has gone to work on raising money for the new desk
at the Main Library, and also the YPR tables are progressing at Trade School.
Thee was a long discussion of the bookmobile. All felt that a larger unit was definitely needed, that
more help was absolutely necessary and that this new project had gone way beyond anyone's
expectations, to date approximately 60,000 books have circulated in 1961.
It was decided that Mrs. White would have to get along without a janitor on Wed. nights.
VOTED to allow a 30 day extension so that Chief Aucone could carry out the change in parking
regulations for the Children's Library Parking Lot.
VOTED TO PAY FOR 2 FLUE shots to keep the Staff well, to be taken care of by their own
physician.
Adjoumed 5:45
Marion A. Brown
Clerk
November 30, 1961
Hon. Thomas J. Wickers, Jr.
City Hall
Beverly, Massachusetts
Dear Mr. Wickers,
We are writing to explain various details of our 1962 budget.
As our population increases, so must our service to meet the demands of the citizens of Beverly. The
Trustees feel, after careful study of this budget, that every item is vital to supply this service.
To qualify for State Aid, our hook budget must be 12% of our total budget, hence the sum
of $12,143. This Includes replacements and periodicals. We have applied for and are elig~le for a
grant of $ 9,027 in 1962.
In the budget, we are requesting $11,500 for pages. This amount could be cut to $ 5,941.20
if you would allow us to create the following two positions:
Full time clerk-typist to relieve the pressure on the Staff of doing such items as overdues,
typing of cards, hook orders, and other routine jobs. We are therefore asking for $ 2,652.80 for this
position.
Full time assistant for hookmolile. As you know, the hookmobile is an outstanding success.
To date this year approximately 60,000 hooks have been circulated from the hookmobile. The volume
ofwork is so enormous that our Special Services Librarian and a part-time page cannot catch up with
their work If we do not have a full time assistant, service will have to be curtailed. Therefore, we are
asking for $2.906.00 to establish this position.
Salaries of pages must be raised to meet current wages. Our pages start at .65 per hour and
since girls can get .90 per hour in the stores, it is becoming increasingly difficult to find girls to work
in the library. Salaries of adult pages must also be raised to meet current wages.
Due to the cuts in the budget, we had to take part of the Dog Tax to pay for fixed charges
oftelephone, lighting this past year. Telephone bill for 1961 was $400 and for lighting $1,400. It is
estimated that next year these charges will increase to $504 for the telephone (addition of phone in
Children's room) and $200 per momh for lighting (increased hours at Main Library and Farms
Branch)
The office supply account has never been adequate. Our expenses during the past several
years have averaged between $2.500 and $3,000. We therefore break down this account to show how
the money is expended.
Book supplies (necessary for processing m~d clmrging out books)
Mending supplies 200.00
Scotch tape 200.00
Plastic book covers 250.00
Book cards 225.00
Borrowers cards 200.00
Catalog cards 250.00
Overdue notices 275.00
Date books (for charging
machines) 75.00
Registration cards 85.00
Magazine covers 40.00
Magazine boxes 25.00
Book pockets 75.00
$2,000.00
Office supplies
Care of office typewriters and adding machine 80.00
Rental of charging machines 200.00
All other, including pencils.
glue, robber cement, robber
bands, typewriter ribbons,
paper clips labels file cards,
file boxes, report forms 720. 10
Under other outlays, a new bookmobile and the redoing of the stack space on
the main floor into a reference room and the re-location of stacks and the addition of
one tier was recommended to he done in 1962 by Adams, Howard and C_rreeley, the
Master Plan Consultants.
We should appreciate an opportunity of discussing the budget with you. Our
budget committee stands ready to meet with you at any time convenient.
Very truly yours,
Louis& V. Conrad, Chairman.