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06.16.2020 BPB MinutesCITY OF BEVERLY PUBLIC MEETING MINUTES Board: Planning Board Meeting Date: June 16, 2020 Location: Google Meet virtual meeting Members Present Chair Ellen Hutchinson,Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse Members Absent: Allison Kilcoyne, Vice Chair Alexander Craft Others Present: Planning Director Darlene Wynne Recorder: Jodi Byrne Chair Ellen Hutchinson calls the meeting to order at 7:05 p.m. and reads a prepared statement introducing the meeting, the authority to hold a remote meeting, public access and public participation, and meeting ground rules. She takes roll call attendance. Members, when I call your name, please respond in the affirmative. Names of members. Sarah Bartley Allison Kilcoyne (absent) Derek Beckwith Wayne Miller Alexander Craft Ellen Hutchinson Ellen Flannery Andrea Toulouse 1. Subdivision Approval Not Required Plans a. There are none. Flannery: Motion to recess for a Public Hearing. Derek Beckwith seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). 2. Public Hearing: Major Modification request to Site Plan Review #146-19 - 0 Everett Street - 0 Everett Street LLC Architect Dan Ricciarelli provides a brief review of this Site Plan modification which includes the removal of the retail portion of the structure. Darlene Wynne displays the Site Plan images. Ricciarelli describes each of the proposed modifications. He says that his team will meet with the DRB after receiving approval from the Planning Board. He also says that his engineer will be meeting with the City Engineer to review all stormwater calculations. Wynne confirms that the City has determined the official address to be 718 Hale Street; however It is noted by Ricciarelli that Everett Street holds the widest front elevation of the building. if it is damaged by the new landscaping. Ricciarelli says that the new landscaping will be placed in front of the fence. Beverly Planning Board Meeting Minutes June 16, 2020  Property owner Joe Skomurski answers that if a part of the fence is damaged, he can work something out with the homeowner. It is confirmed that the old trees have been removed and six Armstrong maples will be planted in their place. The landscape plan is projected onto the screen and reviewed. Wynne reads the Public Hearing notice for this project. There is a discussion of the stone wal. Skomurski states that the placement is due to neighbor requests as well as to optimize a clear site line to Hale Street. Wynne says that the stone fence is consistent with the Parking and Traffic Commission advice on the project. Miller asks if the balconies will offer privacy to the abutting property. Ricciarelli says that privacy screens are being added to both balconies to provide privacy to the abutting property. Ricciarelli notes that the DRB will be reviewing this plan. Beckwith states that the parking appears tight. Ricciarelli says that a hammerhead turn around area is planned for the driveway to prevent the need to back up onto Everett Street. Beckwith also asks how the front of the structure will be designed to complement other street front designs. Ricciarelli says that they are working with the DRB, and that there is a new design that will keep the style of other Beverly Farms structures. Ricciarelli notes that this design will be presented to the DRB on July 9, 2020. Hutchinson opens the discussion up for public comment. 1.Peter Johnson eight slides that address his concern that this structure will be the first building people will see upon entering Beverly Farms. He shows an image proposing that the building be set back five feet further from the front of the street. He also suggests that the new building be kept in scale to match the village of Beverly Farms. Ricciarelli says that they are aware of neighbor concerns and are working with the DRB to address them. He says that they want to get a move ahead from the Planning Board in order to work with the DRB in addressing these concerns. He also states that the DRB is split about moving the property back five feet. 2.Effie Panagiotakis/Rebecca Dunn (formally Rebecca Swanick) Dunn speaks first and says that privacy is her primary concern. She shows an image of the property and explains how the construction plan for a different adjacent project behind her house has changed from a reported breezeway to a large deck structure. This project was not subject to Planning Board review. Dunn is against the proposed structure moving back five feet. She is worried that the structure will devalue her property and that the planned screening will not accommodate the two balconies that face her backyard. She asks for the fence to be extended with one surrounding barrier. at there is concern that the new maple trees being planted will only measure 3 ½ feet high. She says that while her Ϯ  Beverly Planning Board Meeting Minutes June 16, 2020  clients understand that building is inevitable, they are concerned about enjoying what they have and their future property values. She also says that Skomurski had previously agreed to replace the fence. Panagiotakis states that her clients have not been kept in communication with any of Ricciarelli reports that the maple trees will be planted at fifteen feet and will grow to thirty feet, and the arborvitae plantings will grow to twenty feet. Hutchinson states that in Attny. ce the fence only if it is damaged during the removal of trees. Planning Board approved the construction at 722 Hale Street. Chair Hutchinson states that the Planning Board approved an ANR (Approval Not Required) whereby the owner of the property made a request to shift 1,000 sq. ft. of land area away from 722 Hale Street over to 726 Hale Street. She says that this is the extent to which the Planning Board approved, and that the concern should be taken up with the Zoning Board of Appeals who granted a Special Permit giving the developer the right to construct at that location. Hutchinson also says that the homeowner (who purchased in 2016) knew that the home was bordering a property with two large parking areas with potential for development. Attny. Panagiotakis apologizes for the error in her letter. She says that her priority is to share the ng affected by construction. Dunn says that the Zoning Board of Appeals had approved a one-story structure, and now it is a large two-story design [this relate to the 722 Hale Street project]. Dunn says that when she asked the City how this could have changed, she was told that since the first floor was approved, they did not need approval for the second floor. Dunn says that she has been supportive of this construction, but that the two-story plan is concerning in regards to privacy and value. Skomurski states that the agreement with the abutting homeowner was to repair any section of the existing fence damaged by tree removal or replanting, but that he did not agree to fix the whole fence. Beckwith notes that the Planning Board did not see these modifications as minor, and supports the Chair in her leadership of providing time for this thorough review. He requests details on the setback of other structures in this area. Skomurski says his engineer has stated that pushing this building back will not work. Hutchinson notes that other local businesses are set back to allow for parking. Wynne adds that this type of setback with front parking would not be consistent with current zoning requirements and may have been created under different circumstances. Beckwith says he has concerns with the current line of the building in order to keep the historic design of the Beverly Farms area. Hutchinson notes that this has to go back to the DRB for review. She confirms that both Skomurski and Dunn will meet in order to clarify what will happen with the fence. Chair Hutchinson says that the Planning Board will wait to hear a report on this agreement and also on the review of the DRB. ϯ  Beverly Planning Board Meeting Minutes June 16, 2020  Nicole Everett says that she is a neighboring property owner. She states that she hopes that the builder will communicate with the abutting property owner in the hopes that there can be some compromise between the two parties and that things can move forward. Miller: Motion to continue this Public Hearing until the next Planning Board meeting scheduled for July 16, 2020. Beckwith seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). Flannery: Motion to amend the motion to correct the Planning Board meeting date to July 21, 2020. Toulouse seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). 3. Minor Modification Request: 5 West Dane Street - Benco, LLC Ben Carlson reports the Minor Modification request to switch the color of the 80+ window sashes on this structure from green to white as requested by the DRB. Flannery: Motion to deem the modification is minor. Miller seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). Flannery: Motion to accept the modification of the color of the window sashes from green to white at 5 West Dane Street. Miller seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). 4. Appointment of Planning Board Member to Community Preservation Committee Hutchinson states that Derek Beckwith is the current Planning Board Member on the CPC and confirms that he would like to continue his service. Flannery: Motion for Derek Beckwith to continue to be the Planning Board representative to the CPC. Miller seconds the motion. There is a roll call vote with each member voting yes: Sarah Bartley, Derek Beckwith, Ellen Flannery, Wayne Miller, Andrea Toulouse, and Chair Ellen Hutchinson. The motion passes (6-0). Beckwith reviews the last City Council meeting where it was voted unanimously to approve a $240K emergency housing fund for those affected by COVID-19. He reports that the CPC is doing many important things, and he is grateful to be part of this Committee. ϰ  Beverly Planning Board Meeting Minutes June 16, 2020  5. Approval of Minutes: October 22, 2019; November 19, 2019; January 28, 2020; May 5, 2020; June 9, 2020 The January 28, 2020 minutes are tabled until the next meeting. 6. Discussion a.Planning Department update on any relevant matters Wynne reports that all CPC applications have been approved by the City Council. She adds that the City has a pending application for a Community Development Block Grant for up to $400K. Wynne explains that these funds are for small business loan grants (regional with other communities) to encourage CDBG monies, and that they target businesses with five employees or less, allowing $10K per business. establishments approved for outdoor dining and are now reviewing 20 that are interested. She said that the City hopes to get artists to design the cement barriers and beautify the outdoor dining areas. Wynne explains various restrictions and allowances for restaurants to open and how the City is trying to work with various establishments. Miller asks about the permitting on the property at 43 Whitehall Circle. Wynne says that a curb cut permit was pulled with the Engineering Dept. She notes there was a legal settlement for the project and she is trying to find the settlement copy to see if there was a restriction in place. Miller says that he has concerns this work may ruin the existing stone wall. Wynne notes that the Engineering Department is the group who oversees driveways and curb cuts. Wynne says that she is still hoping to wrap up the Master Plan this summer and that her staff is also working on a public meeting for the Preservation Plan. She adds that the City has selected a consultant for the Climate Action Plan with Salem, and that this process will be kicked off in the next few weeks. Miller: Motion to adjourn the meeting. Beckwith seconds the motion. The motion passes (6-0). The meeting is adjourned at 9:05 p.m. ϱ