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2002-09-10 BEVERLY GOLF & TENNIS COMMISSION 134 McKay Street BEVERLY, MASSACHUSETTS 01915 Commission Members John D. Kenney, Chairman Michael P. Pierce, Vice Chairman Marianne M. Doane Kevin F. Hobin Donald E. Jones Martin J. Lawler, III Elliott C. Margolis September 30, 2002 Lawrence Nelson Ida Beaver, Recording Secretary Minutes of Monthly Meeting September 10, 2002 Present: John Kenney, Chairman; Michael Pierce, Vice-Chairman; Marianne Doane, Kevin Hobin; Elliott Margolis; Donald Jones; Martin Lawler; and Lawrence Nelson. Absent : None Guests: Doug Johnson (Johnson Golf Management); Peter Harrison (Par for the Course); and Guido Liporto. Call to Order: Mr. Kenney called the meeting to order at 7:30 pm. He announced that David Lang has resigned from the Commission due to other commitments. It was noted that a th correction should be made to the minutes of the previous meeting of August 14, that under the Policy and Grievance section, Elliot Margolis reported that he spoke with the City Solicitor not Kevin Hobin. A motion was made by Michael Pierce to accept the amended minutes. Kevin Hobin seconded the motion, and it was approved with all in favor. Management Contract: Mr. Johnson stated that his attorney was going to meet with the City Solicitor to finalize the amount of the rate increase payment that JGM owes the City for 2002. Facilities: Mr. Lawler of the Facilities subcommittee handed out the monthly Income and Expense Reports for September. In regard to the photograph project, Elliot Margolis stated that they found the course to be in excellent condition and he will e-mail the pictures that were taken of the grounds. Next there was a discussion regarding the practice range. It was suggested that it could be changed from a shag field to a driving range. The current area could be set up with ten stalls and a ball machine to dispense short distance golf balls. The field would be netted on three sides. Mr. Johnson said that it could be in service by next spring. A motion was made by Mr. Lawler to have the Facilities subcommittee go forward to Beverly Golf & Tennis Commission Minutes of the Monthly Meeting Page 2 of 2 investigate the feasibility of this proposal. Mr. Pierce seconded the motion, and it was passed with all in favor. Policy and Grievance: A list of the members who requested a leave of absence was handed out. It was noted that approximately 28 members had requested a leave. The Commission discussed the problems associated with accepting back all of the members who are on leave. Mr. Kenney suggested that a more complete list should be made to determine exactly how many members requested a leave of absence. It was further suggested that the Policy and Grievance subcommittee develop a new policy for members returning from leaves in 2003. New Business: In order to keep the Canada geese away from the golf course, a suggestion was made by Mr. Pierce to have a dog chase them away. He said he would put Mr. Johnson in touch with someone who might be willing to bring his dog to the course. A request was made to Peter Harrison that the water and beverage machines be restocked more frequently to avoid being empty during the day. Mr. Kenney also noted that the water coolers have been empty late in the afternoons on hot days. Mr. Johnson said he would consider offering beverage cart service next season. The Commission received two letters from Mr. Philip Popkin to Doug Johnson and Don Lyons asking for the right to pass his membership on to former member. Mr. Kenney said that he would send a letter of reply to Mr. Popkin saying that memberships were not transferable. An announcement regarding Citizen’s Day will put in the newspaper on or about th September 20 stating that Beverly residents will be able to play for half price on th Sunday, October 6. Reservations can be made by phone or in person and will be accepted on a first-come, first-serve basis. The greens fees will be $19.50 if you walk and $32 if you want a cart. Mr. Johnson stated that JGM had offered reduced price ($5 greens fee) golf during Homecoming but that he could not offer the City another event that would lose money. He suggested that the City use up two of the Mayor’s charity outing dates for 2003 instead. (Citizen’s Day is a morning and afternoon outing.) The Commission agreed to check with the Mayor’s office. Adjournment: Mr. Pierce made a motion to adjourn at 9:30 p.m., which was seconded by Ms. Doane with all in favor. The next regular monthly meeting of the Commission is Wednesday, October 9, 20027:30downstairs scheduled for , at p.m. at the Beverly Golf & Tennis Club. Respectfully submitted, Ida Beaver Recording Secretary